Events Services Specialist

/ March 28, 2023 03:43 PM

DEPARTMENT / OFFICE: Marketing and Events Management Department
DIVISION: Events Management Division
NO. OF VACANCIES: One (1) resulting plantilla vacancy
EMPLOYMENT GRADE: EG 18

DUTIES AND RESPONSIBILITIES

  1. Set meetings and / or ocular inspections with organizers to discuss details of event requirements;
  2. Coordinate specific requirements of events with other departments to ensure efficient service to clients;
  3. Ensure settlement of all financial obligations by clients before event unless send bill arrangements were approved by Management;
  4. Ensure proper and efficient ingress and egress of clients’ equipment and properties;
  5. Conduct briefings for clients and their contractors to ensure clear understanding of PICCI’s rules, regulations and policies;
  6. Review estimates of charges as well as the actual expenses to ensure proper billing to clients;
  7. Prepare contracts between PICCI and its clients for their events and explain contract provisions to clients and discusses provisions and obligations for their proper implementation;
  8. Prepare Terminal Reports and submits the same to the MEMD Director through the Assistant Director for Events Management;
  9. Encourage repeat business for PICCI by maintaining good working relationship with clients;
  10. Assist the Marketing Division in promoting PICCI’s facilities, packages and other programs thru client calls and sales blitzes during lean season and / or whenever possible;
  11. Ensure smooth flow of operations in the Events Management Division by implementing an efficient Account Status Trace system that would allow other personnel access to assist clients of their needs in the event of absence / unavailability of the assigned Events Services personnel to that account;
  12. Conform to PICCI policies, rules and regulations;
  13. Ensure proper upkeep of work area and equipment assigned to him / her;
  14. Within established limits of authority, perform various administrative functions, such as reviewing and approving transactions initiated by the Events Management Division; and
  15. Perform other functions as may be assigned by the Assistant Director for Events Management Division and / or supervising Events Services Officer.

MINIMUM SKILLS/QUALIFICATION GUIDE

Education: Bachelor’s Degree in Tourism and / or Mass Communication and / or Business Administration and / or Hotel Management or other fields related to the job

Experience: One (1) year of relevant experience from an event management company, hotel or other institutions engaged in organizing and / or managing events

Skills/Traits: Good public relations; Very good oral and written communications skills; Disciplined and organized; Analytical, patient and persevering; Ability to handle multiple tasks simultaneously and meet set deadlines; Willing to work long hours and during weekends and holidays if needed; Computer literate specifically in MS Word, MS Excel and MS PowerPoint

Interested applicants may submit their curriculum vitae/resume to [email protected] Kindly include the position applied for in the subject line.

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