Assistant Director – Events Management Division (EMD)

DIVISION: Events Management Division
DEPARTMENT: Marketing and Events Management Department
EMPLOYMENT GRADE: EG 26

JOB SUMMARY

Responsible for supervising Events Management personnel and in the implementation and
delivery of efficient services to clients holding events in PICCI.

DUTIES AND RESPONSIBILITIES

• Assigns accounts/functions/events/special projects to Events Services and Special Events personnel;
• Ensures fulfillment of commitments to clients by Events Management personnel;
• Prepares and recommends to the MEMD Director the budget requirements of the Division to ensure delivery of services to clients;
• Monitors proceedings of all actual events;
• Presides over technical coordination meetings;
• Coordinates with the other departments on the services and facilities required by the clients holding events in PICCI;
• Assists and coordinates with the Assistant Director for Marketing on all marketing efforts to ensure implementation of set work program;
• Ensures compliance by clients to all provisions in the contract, including settlement of all financial obligations;
• Implements PICCI initiated and/or organized special events;
• Ensures submission of terminal reports on concluded events by Events Management personnel;
• Supervises all other duties and responsibilities of Events Management personnel;
• Conforms to PICCI policies, rules and regulations;
• Ensures proper upkeep of work area and equipment assigned to him/her;
• Ensures coordination and harmonious relations within the Division and with other divisions;
• Directs, guides, trains and motivates officers and staff directly supervised and evaluates their performance;
• Within established limits of authority, performs various administrative functions, such as reviewing and approving transactions, disbursements and others;
• Coordinates closely with the different departments and divisions with the maintenance, use and upkeep of the Center;
• Performs other related duties that may be assigned or delegated by the Director of Marketing and Events Management Department.

SKILLS/QUALIFICATIONS GUIDE

Education

• Bachelor’s Degree Major in Mass Communication and/or Business Administration and/or Hotel Management and/or Tourism or other related fields relevant to the job

Experience

• Six (6) years of relevant experience from an event management company, hotel,
  tourism-oriented organizations or other institutions engaged in organizing events;
  four (4) years of which involves managing/supervising personnel

Skills

• Good public relations
• Highly developed conceptual and communication skills
• Ability to motivate and discipline personnel
• Ability to handle multiple tasks simultaneously
• Computer literate

Interested applicants may submit their application addressed to Atty. Nicolette Ann P. Cruz, General Manager thru Atty. Melan M. Espela, Director, Administrative Department to hrmdd@picc.gov.ph. Kindly include the position applied for in the subject line.