Contracts Management Officer

DIVISION: BAC Secretariat / Procurement Unit
DEPARTMENT: Administrative Department
EMPLOYMENT GRADE: EG 21

JOB SUMMARY

The Contracts Management Officer will be responsible for overseeing the full contract lifecycle of PICCI projects in accordance with public procurement laws, institutional policies and government regulations to ensure timely completion or proper undertaking of legal remedies. The position is also responsible for drafting, reviewing and maintaining contracts for goods and services, consulting and infrastructure projects. A critical responsibility of the position is to identify, monitor, and manage key milestones and deliverables throughout the project implementation, ensuring compliance with the agreed terms and timely performance by suppliers or contractors including due performance by the end-user or implementing units of their respective and counterpart duties.

DUTIES AND RESPONSIBILITIES

• Identify, monitor, and manage key milestones and deliverables throughout contract implementation, ensuring compliance with agreed terms and timely performance by suppliers or contractors;
• Take custody of procurement documents and other records for submission to regulatory bodies and ensure that they are submitted within the prescribed period;
• Monitor procurement activities and milestones for proper reporting to relevant agencies when required;
• Monitor the timely uploading of all procurement-related mandatory postings on the PhilGEPS;
• Monitor compliance with the terms and conditions of procurement contracts;
• Ensure coordination with end-users for the acceptance of goods and services;
• Ensure coordination with the Office of the Comptroller for payment of contracts;
• Initiate review and assessment of supplier, contractor, and consultant performance; recommend sanctions to the Head of the Procuring Entity, through the BAC, including forfeiture of performance security and blacklisting of erring parties;
• Ensure that all procurement activities promote transparency, accountability, and value for money;

SKILLS/QUALIFICATIONS GUIDE

Education

• graduate of any four (4) year course, preferably with LLB or JD degree

Experience

• at least four (4) years of experience in public procurement and contracts management

Interested applicants may submit their application addressed to Atty. Nicolette Ann P. Cruz, General Manager thru Ms. Rufel C. Cacho, OIC, HRMD Division to hrmdd@picc.gov.ph. Kindly include the position applied for in the subject line.