Executive Assistant (Job Order)

DEPARTMENT: Office of the General Manager

NUMBER OF VACANCY: One (1) Job Order vacancy

JOB SUMMARY:

The Executive Assistant provides high-level strategic and administrative support to the General Manager. This role functions as a critical partner in managing executive operations, ensuring seamless communication between the executive office and internal or external stakeholders, and facilitating the execution of strategic initiatives.

DUTIES AND RESPONSIBILITIES:

• Executive and Administrative Support
  • Screen, prioritize, and respond to incoming communications (emails, calls, documents), ensuring prompt and appropriate follow-up.
  • Prepare and edit reports, presentations, memos, talking points, and official correspondence on behalf of the executive.
• Strategic and Operational Coordination
  • Monitor and track project deliverables, key action items, and deadlines across departments, ensuring alignment with executive priorities such as but not limited to procurement and budget.
  • Assist in the planning, preparation, and documentation of board, committee, and high-level internal meetings.
  • Conduct background research, compile briefing materials, and synthesize data to inform decision-making.
• Stakeholder and Communication Liaison
  • Serve as a liaison between the executive and internal teams, external partners, and other stakeholders.
  • Represent the executive office in a professional manner and maintain consistent, accurate communication.
  • Prepare agendas, record meeting minutes, and ensure timely follow-up on action items.
• Confidentiality and Professional Conduct
  • Manage confidential and sensitive information with absolute discretion and integrity.
  • Exercise sound judgment in prioritizing tasks and handling internal and external requests on behalf of the executive.

Interested applicants may alternatively submit their curriculum vitae/resume to hrmdd@picc.gov.ph.  Kindly include the position applied for in the subject line.