Senior Administrative Assistant – Office of the Deputy General Manager

DEPARTMENT: Office of the Deputy General Manager
EMPLOYMENT GRADE: EG 15

JOB SUMMARY

The Senior Administrative Assistant is responsible for providing over-all administrative
support services to the Deputy General Manager.

DUTIES AND RESPONSIBILITIES

• Receives incoming communications and checks completeness of supporting documents before properly recording and transmitting to the Deputy General Manager (DGM);
• Inspects disbursement vouchers and checks for the signature of the DGM;
• Acts as appointment secretary of the Deputy General Manager and ensures that pertinent papers for meetings are in order;
• Occasionally drafts letters and memorandum per instructions of Deputy General Manager and Executive Assistant;
• Maintains a systematic filing of records of the office and ensures confidentiality;
• Prepares monthly and daily requests for overtime of personnel;
• Prepares monthly schedule of personnel in the office for the approval of the DGM;
• Performs a variety of administrative and reception duties;
• Ensures proper upkeep of work area and equipment assigned to her;
• Conforms to PICCI policies, rules and regulations;
• Performs other duties that may be assigned by the DGM or delegated by Executive

SKILLS/QUALIFICATIONS GUIDE

Education

• Bachelor’s Degree relevant to the job

Experience

• Two (2) years of relevant work experience

Other Qualifications

• Computer literate (MS Office)
  Bookkeeping, general clerical, able to take shorthand dictation
  Know how to operate standard office machines/equipment

Interested applicants may submit their application addressed to Atty. Melan M. Espela, Director, Administrative Department thru Ms. Rufel C. Cacho, OIC, HRMD Division to hrmdd@picc.gov.ph.  Kindly include the position applied for in the subject line.