Assistant Auditor

DEPARTMENT / OFFICE:  Internal Audit Service Office
NO. OF VACANCIES: One (1) plantilla vacancy
COMPENSATION: EG 22

DUTIES AND RESPONSIBILITIES

1. Drafts internal audit plans for review and approval of the Auditor;
2. Determines the training needs of internal audit staff;
3. Discusses internal audit plans with the concerned staff;
4. Reviews written internal audit reports;
5. Rates the performance of the Administrative Assistant;
6. Reviews the Center’s organizational structure, staffing, administrative systems and procedures;
7. Follows-up actions to determine if audit recommendations have been carried out;
8. Performs comprehensive auditing work;
9. Provides support to the Auditor in discussing the audit results with the auditee/s before the report is submitted and finalized;
10. Provides support in investigating anomalies discovered in audit and submit reports and recommendations on investigations completed;
11. Assist in determining the extent of coordination with the BSP Commission on Audit Auditors to avoid duplication of audit report;
12. Perform such other related duties and responsibilities as may be assigned or delegated by the Auditor or as may be required by law.

MINIMUM SKILLS/QUALIFICATION GUIDE

Education:

Bachelor’s degree relevant to the job

• Must be a Certified Public Accountant (CPA)
• Bachelor’s degree in Law is an advantage
• Preferably a Certified Internal Auditor or obtained a Certification in Risk Management

Experience:

• Minimum of three (3) years relevant experience involving Internal Auditing, Administrative or Criminal Investigation, and/or Forensics (e.g., Accounting, Information Technology, ISO Management Systems and other disciplines related to the M.I.C.E industry)

Training:

• 16 hours of relevant training in Internal Auditing, Administrative or Criminal Investigation and/or Forensics (e.g., Accounting, Information Technology, ISO Management Systems and other disciplines related to the M.I.C.E industry)

Competencies and Skills:

• Independent and strong analytical thinking
• Well-developed project management and presentation skills
• Strong written and verbal communications skills
• Excellent interpersonal skills
• With great knowledge in accounting and/or auditing principles, practices, concepts, and systems

Interested applicants may submit their curriculum vitae/resume to hrmdd@picc.gov.ph Kindly include the position applied for in the subject line.

Auditor

DEPARTMENT / OFFICE:  Internal Audit Service Office
NO. OF VACANCIES: One (1) plantilla vacancy
COMPENSATION: EG 25

DUTIES AND RESPONSIBILITIES

Administrative Functions:

1. Submits work and financial plan;
2. Submits annual procurement report;
3. Submits accomplishment reports;
4. Submits performance evaluation, targets and ratings of staff;

Operational Functions:

1. Establishes the annual goals, objectives, and performance targets of the IASO;
2. Establishes guidelines and procedures for the guidance of the IASO staff;
3. Ensures support of management in the conduct of internal audit;
4. Responsible for work performance and discipline of the IASO staff;
5. Conducts management and operations performance audit of PICC to determine the degree of compliance with its mandate, policies, government regulations, established objectives, systems and procedures/processes and contractual obligations;
6. Reviews and appraise systems and procedures/processes, organizational structure, asset management practices, financial management records, reports and performance standards of PICC;
7. Determines the extent of coordination with the BSP Commission on Audit Auditors to avoid duplication of audit report;
8. Reviews and approves internal audit plans;
9. Discusses internal audit scope and objectives with the Heads of Office/Department to be covered prior to the conduct of audit;
10. Reviews and approves internal audit reports;
11. Discusses audit results with auditee/s before the report is finalized;
12. Analyzes and evaluate management deficiencies and assists top management by recommending realistic courses of action;
13. If necessary, discusses the conclusions and recommendations in the audit report with the appropriate level of management;
14. Follows up actions to determine if audit recommendations have been carried out or not and inquires for the reasons for non-implementation;
15. Leads in the investigation of anomalies discovered in audit and approves and endorses recommendation on investigations completed for final approval of the General Manager;
16. Reviews and approves recommendations for enhancement of the IASO functions;
17. Perform such other related duties and responsibilities as may be assigned or delegated by the Office of the General Manager or as may be required by law.

MINIMUM SKILLS/QUALIFICATION GUIDE

Education:

Bachelor’s degree related to the job

• Must be a Certified Public Accountant (CPA)
• Bachelor’s degree in Law is an advantage
• Preferably with Master’s degree in Accounting, Public Administration, Criminology, Information Technology/Computer Science and other disciplines related to M.I.C.E industry
• Preferably a Certified Internal Auditor or obtained a Certification in Risk Management

Experience:

Minimum of five (5) years relevant experience in one or a combination of the following:

• Public Administration
• Internal Auditing
• Administrative or Criminal Investigation
• Forensics (e.g., Accounting, Information Technology)
• ISO Management Systems
• Other disciplines related to the M.I.C.E. industry

Training:

40 hours of relevant training in one or a combination of the following:

• Public Administration
• Internal Auditing
• Administrative or Criminal Investigation
• Forensics (e.g., Accounting, Information Technology)
• ISO Management Systems
• Other disciplines related to the M.I.C.E. industry

Competencies and Skills:

• Clear understanding of the internal audit’s contribution to effective governance;
• Ability to develop plans and programs that contribute to the achievement of mandated objectives;
• Strong management acumen and ability to anticipate and assess management control;
• Ability to build a strong network and credibility with the Head of Agency or the Board of Directors and senior management;
• Consistent observance of ethical principles;
• Excellent technical report writing and presentation skills;
• With great knowledge in computer systems and applications literacy.

Interested applicants may submit their curriculum vitae/resume to hrmdd@picc.gov.ph Kindly include the position applied for in the subject line.

Events Services Specialist

DEPARTMENT / OFFICE: Marketing and Events Management Department
DIVISION: Events Management Division
NO. OF VACANCIES: One (1) resulting plantilla vacancy
EMPLOYMENT GRADE: EG 18

DUTIES AND RESPONSIBILITIES

1. Set meetings and / or ocular inspections with organizers to discuss details of event requirements;
2. Coordinate specific requirements of events with other departments to ensure efficient service to clients;
3. Ensure settlement of all financial obligations by clients before event unless send bill arrangements were approved by Management;
4. Ensure proper and efficient ingress and egress of clients’ equipment and properties;
5. Conduct briefings for clients and their contractors to ensure clear understanding of PICCI’s rules, regulations and policies;
6. Review estimates of charges as well as the actual expenses to ensure proper billing to clients;
7. Prepare contracts between PICCI and its clients for their events and explain contract provisions to clients and discusses provisions and obligations for their proper implementation;
8. Prepare Terminal Reports and submits the same to the MEMD Director through the Assistant Director for Events Management;
9. Encourage repeat business for PICCI by maintaining good working relationship with clients;
10. Assist the Marketing Division in promoting PICCI’s facilities, packages and other programs thru client calls and sales blitzes during lean season and / or whenever possible;
11. Ensure smooth flow of operations in the Events Management Division by implementing an efficient Account Status Trace system that would allow other personnel access to assist clients of their needs in the event of absence / unavailability of the assigned Events Services personnel to that account;
12. Conform to PICCI policies, rules and regulations;
13. Ensure proper upkeep of work area and equipment assigned to him / her;
14. Within established limits of authority, perform various administrative functions, such as reviewing and approving transactions initiated by the Events Management Division; and
15. Perform other functions as may be assigned by the Assistant Director for Events Management Division and / or supervising Events Services Officer.

MINIMUM SKILLS/QUALIFICATION GUIDE

Education: Bachelor’s Degree in Tourism and / or Mass Communication and / or Business Administration and / or Hotel Management or other fields related to the job

Experience: One (1) year of relevant experience from an event management company, hotel or other institutions engaged in organizing and / or managing events

Skills/Traits: Good public relations; Very good oral and written communications skills; Disciplined and organized; Analytical, patient and persevering; Ability to handle multiple tasks simultaneously and meet set deadlines; Willing to work long hours and during weekends and holidays if needed; Computer literate specifically in MS Word, MS Excel and MS PowerPoint

Interested applicants may submit their curriculum vitae/resume to hrmdd@picc.gov.ph Kindly include the position applied for in the subject line.

Junior Electronics Technician

DEPARTMENT / OFFICE: Technical Services Department
DIVISION: Electrical and Electronics Communications Services Division
NO. OF VACANCIES : One (1) plantilla vacancy
EMPLOYMENT GRADE: EG 12

DUTIES AND RESPONSIBILITIES

1. Perform operation, maintenance, repair of all CCTV and fire alarm systems, smoke detectors, fire exit lights, car paging systems, telephone lines, PABX operations, dimmer controls and other event equipment;
2. Develop cooperation and coordination among co-workers;
3. Carry out instructions from management/superior, plans/programs and assigned tasks;
4. Recommend action and request for procurement of supplies/materials and for repair and upgrading of equipment;
5. Assist in the preparation of work plans and schedules for team daily work and activities, emergency and safety and healthy environment;
6. Prepare reports and keep operation and maintenance records;
7. Assist in preparing project scope of works, bill of materials, cost estimate, requisitions for the needed services and materials, and in the conduct of inventory of supplies, parts and materials;
8. Perform such other works that may be assigned from time to time.

MINIMUM SKILLS/QUALIFICATION GUIDE

Education: Vocational/Trade Course in Electronics

Experience: Three (3) years of relevant work experience

Training: Training in CCTV and fire alarm systems, smoke detectors, fire exit lights, car paging systems, telephone lines, PABX operations, dimmer controls and stage lighting system, repair or audio video equipment

Skills/Traits: Computer literacy

Interested applicants may submit their curriculum vitae/resume to hrmdd@picc.gov.ph. Kindly include the position applied for in the subject line.

Mechanical Services Technician (Job Order)

DEPARTMENT / OFFICE:  Technical Services Department
DIVISION / OFFICE: Mechanical Services Division
NO. OF VACANCIES: One (1) Job Order Vacancy
COMPENSATION: P897.45/day

DUTIES AND RESPONSIBILITIES

• Provides assistance in the daily operation, regular preventive/corrective maintenance and emergency repair of AC/ventilating units and other electro-mechanical equipment
• Monitors operation of AC equipment/system as well as the actual room air temperature of offices and event venues
• Implement, complies with, and assists in work safety, health and environment policies and procedures, programs and government rules and regulations
• Assists in the periodic inventory-taking of various mechanical supplies, parts/materials and other electro-mechanical equipment
• Attends to un-programmed services, event-related requirements and any other works/activities that would be assigned.

MINIMUM SKILLS/QUALIFICATIONS

Education: Graduate of Refrigeration and Air-Conditioning Technology, a 3-year Vocational/Technical course or undergraduate of BS Mechanical Engineering

Experience: 

• At least 2-year work experience in the Operation/Maintenance
• Repair and installation of various air-conditioning, refrigerating, and ventilating equipment

Training: Must have attended seminar/s, training/s on operation and maintenance and/or repair/installations of multi-split, inverter-type packaged air-conditioning units and/or its allied equipment.

Interested applicants may submit their curriculum vitae/resume to hrmdd@picc.gov.ph  Kindly include the position applied for in the subject line.