Assistant Director – Building Services Division (BSD)

DIVISION: Building Services Division (BSD)
DEPARTMENT: Technical Services Department
EMPLOYMENT GRADE: EG 24

JOB SUMMARY

The BSD Assistant Director is responsible for planning, organizing, directing, controlling and coordinating the activities of the Building Services Division. The duties and responsibilities include the formulation, development, integration and implementation of operational programs to improve the maintenance, upkeep and servicing of the Center’s Building and Civil facilities and the dissemination of personnel policies, guidelines and procedures and its strict implementation.

DUTIES AND RESPONSIBILITIES

• Regularly supervises and monitors the performance of the BSD against plans and standards, analyzes any deviation, pinpoint areas for improvement and directs appropriate courses of action to ensure prompt and proper solution.
• Directs the implementation of the following functions:
  • Checks and evaluates all building plumbing systems, sanitary piping systems, drainage systems and other related pipework, general carpentry works, general painting works, masonry works, other related civil and building maintenance works and recommends improvement, if necessary;
  • Schedules and supervises regular testing and servicing all such systems in the PICCI;
  • Evaluates proposal and services rendered by contractors and suppliers;
  • Prepares project’s scope of works, construction programs and schedules, cost estimates and bills of materials, to include work programs, schedules and cash flow;
  • Recommends approval for the processing of requests for repairs, supplies and materials;
  • Evaluates and recommends improvement of all the systems and facilities in his work area;
  • Conducts periodic inspection of all facilities;
  • Prepares and submits necessary reports;
  • Organizes and schedules the activities of his staff and ensures accomplishments of all assigned work activities/tasks;
  • Evaluates job performance of subordinates and prepares appraisal reports in accordance with approved or prescribed policies, objectives and standards;
• Ensures that PICCI policies, rules and regulations are followed.
• Ensures proper upkeep of work area and equipment assigned to him/her.
• Ensures coordination and harmonious relations within the division and with other divisions.
• Directs, guides, trains and motivates officers and staff directly supervised and evaluates their performance.
• Within established limits of authority, performs various administrative functions, such as reviewing and approving transactions, disbursements and others.

SKILLS/QUALIFICATIONS GUIDE

Education

• Licensed Civil Engineer preferably with Master’s Degree in any Management course

Experience

• Minimum of six (6) years experience, three (3) of which in Managerial/Supervisory position

Training

• Training in structural civil engineering, general building construction and maintenance work, planning and control, plumbing and sanitary works
• Knowledge in carpentry, painting and masonry work

Interested applicants may submit their application addressed to Atty. Nicolette Ann P. Cruz, General Manager thru Atty. Melan M. Espela, Director, Administrative Department to hrmdd@picc.gov.ph. Kindly include the position applied for in the subject line.

Assistant Director – Facilities and Property Division (FPD)

DIVISION: Facilities and Property Division (FPD)
DEPARTMENT: Administrative Department
EMPLOYMENT GRADE: EG 24

JOB SUMMARY

The FPD Assistant Director is responsible for planning, organizing, directing, controlling and coordinating the activities of the Division in order to deliver quality services and best facilities considering environmental/ecological rules, regulations and standards. In addition, ensures the regular undertaking of inventory of all facilities and property for proper reporting to the BSP and to determine their serviceability for appropriate action by concerned offices.

DUTIES AND RESPONSIBILITIES

• Ensures that PICCI policies, rules and regulations are implemented and followed.
• Regularly supervises and monitors the performance of the Facilities and Property Division against plans and standards, analyzes any deviation, pinpoint areas for improvement and directs appropriate courses of action to ensure prompt and proper solution.
• Develops and implements a work program designed to maintain PICCI properties, spaces and grounds at their best.
• Plans and directs the implementation of the facilities and property custodianship systems of the Center.
• Prepares and recommends for approval of the Director, Administrative Department, the annual budget requirements for the Facilities and Property Division.
• Ensures conformity to PICCI policies, rules and regulations.
• Ensures coordination and harmonious relations within the Division and with other divisions.
• Performs other duties that may be assigned or delegated as necessary.

SKILLS/QUALIFICATIONS GUIDE

Education

• Preferably a Master’s Degree in any Management course

Experience

• At least six (6) years related work experience, three (3) years of which are in the supervisory position

Interested applicants may submit their application addressed to Atty. Nicolette Ann P. Cruz, General Manager thru Atty. Melan M. Espela, Director, Administrative Department to hrmdd@picc.gov.ph. Kindly include the position applied for in the subject line.

Assistant Director – Human Resource Management and Development Division (HRMDD)

DIVISION: Human Resource Management and Development Division (HRMDD)
DEPARTMENT: Administrative Department
EMPLOYMENT GRADE: EG 24

JOB SUMMARY

The HRMDD Assistant Director is responsible for directing, organizing, controlling and coordinating the activities of the Division. He/She plans the development and improvements of the HR systems, policies and procedures to ensure its compliance with PICCI policies, labor and government.

DUTIES AND RESPONSIBILITIES

• Regularly supervises and monitors the performance of the HRMD Division against plans and standards, analyzes any deviation, pinpoint areas for improvement and directs appropriate courses of action to ensure prompt and proper solution.
• Develops strategic HR plans and policies aligned with the company’s performance goals and objectives and in pursuit of the vision and mission of PICCI.
• Establishes and maintains HR systems to build and maintain an environment conducive to performance excellence, full participation, personal and organizational growth.
• Conducts and recommends appropriate intervention to address policy, procedural and organizational changes.
• Implementation of training programs, recruitment policies and other human resource policies aimed at developing employee’s abilities to maximize their potential.
• Prepares and recommends for approval of the Director of the Administrative Department the annual budget requirements for the HRMD Division.
• Ensures conformity to PICCI policies, rules and regulations.
• Ensures coordination and harmonious relations within the division and with other divisions.
• Perform other duties that may be assigned or delegated as necessary.

SKILLS/QUALIFICATIONS GUIDE

Education

• Preferably a Master’s Degree in any Management course

Experience

• At least six (6) years of related work experience in Human Resource Management and Development, at least three (3) years of which in Managerial/Supervisory position

Training

• Organizational Development
• Human Resource Systems
• Change Management
• Labor Code

Skills

• Superior ability to develop and maximize potentials and productivity of employees
• Job analysis, test interpretation, statistical analysis
• Policy formulation
• Highly developed communication skills
• Organizational and Leadership abilities
• Interpersonal Relationship skills
• Computer literate

Interested applicants may submit their application addressed to Atty. Nicolette Ann P. Cruz, General Manager thru Atty. Melan M. Espela, Director, Administrative Department to hrmdd@picc.gov.ph. Kindly include the position applied for in the subject line.

Building Services Officer

DIVISION: Building Services Division (BSD)
DEPARTMENT: Technical Services Department
EMPLOYMENT GRADE: EG 21

JOB SUMMARY

The Building Services Officer for Building Services Division is responsible for providing assistance to the Assistant Director in the operation, maintenance and repair of all plumbing works, fire protection facilities and related works, carpentry works, painting works, masonry works, welding and its related works, and in developing and carrying out work programs and projects for the general improvement of the building structures and facilities.

DUTIES AND RESPONSIBILITIES

• Assists the Assistant Director in the supervision of operation, maintenance and repair of all plumbing works, fire protection facilities and related works, carpentry works, painting works, masonry works, welding and its related works.
• Assists in planning, developing and carrying out work programs and projects for the general improvement of the building structures and facilities.
• Assists in developing and carrying out work programs to improve and maintain positive core values, quality services, teamwork, innovation and customer satisfaction.
• Conducts regularly workflow analysis, time and motion studies for cost control efficiency.
• Develops and recommends effective preventive maintenance work programs for all the systems and facilities under his charge.
• Develops and recommends effective performance and cost control measures.
• Assist in the design and selection of new and better facilities maintenance methods.
• Prepares project’s scope of work, cost estimates and bills of materials.
• Organizes work teams and supervise projects and his men in carrying out works.
• Carries out work performance evaluation.
• Prepares and submits report.
• Prepares personnel and work schedules.
• Ensures that PICCI policies, rules and regulations are implemented.
• Ensures proper upkeep of work area and equipment assigned to him/her.
• Ensures coordination and harmonious relations within the unit and with other units.
• Directs, guides, trains, motivated officers and staff directly supervised and evaluates their performance.
• Within established limits of authority, performs various administrative functions, such as reviewing and approving transactions, disbursements and others.

SKILLS/QUALIFICATIONS GUIDE

Education

• Bachelor’s degree and a Licensed Civil Engineer or Architect

Experience

• Minimum of five (5) years experience, two (2) of which are in the supervisory position

Training

• Training in structural civil engineering, general building construction and maintenance work, planning and control, plumbing and sanitary works

Interested applicants may submit their application addressed to Atty. Nicolette Ann P. Cruz, General Manager thru Ms. Rufel C. Cacho, OIC, HRMDD to hrmdd@picc.gov.ph. Kindly include the position applied for in the subject line.

Director (Marketing and Events Management Department)

DEPARTMENT: Marketing and Events Management Department
EMPLOYMENT GRADE: EG 28

JOB SUMMARY

• To formulate, coordinate, implement and exercise general supervision of a system as well as an integrated marketing plan and reservations system to maximize implementation of programs and delivery of PICC services as required by clients.

DUTIES AND RESPONSIBILITIES

• Develops a program to market and promote the PICC as a premier venue for meetings, conventions, exhibitions and other special events;
• Formulates and directly supervises the implementation of the over-all work program and strategies of the Department;
• Prepares the Department’s annual budget and submit the same to management for approval;
• Prepares and submits regular reports;
• Manages the daily operations of the Department in its delivery of comprehensive events facilities and services as required by the clients;
• Regularly reviews and analyses operating systems of the Department and applies corrective measures if necessary;
• Presides over regular Departmental meetings as well as inter-department coordination meetings/debriefings relative to events;
• Reviews and recommends all event contracts prior to the approval of the General Manager;
• Ensures the timely payments and collections of accounts due to PICC;
• Establishes goals and standards and measured performance against the predetermined goals;
• Ensures the strict observance and implementation of PICC policies, rules and regulations for events;
• Institutes a centralize reservations system;
• Coordinates with relevant offices and agencies to ensure efficient delivery of services as required by the clients;
• Develops and maintains PICC-client relations;
• Spearheads and/or organizes the conduct of promotional activities such as marketing presentations, sales missions, trade fair participations, attendance promotions, etc.;
• Formulates, develops and implements a public relation, advertising and publicity program of PICCI in coordination with the approved contracted agency;
• Coordinates event requirements and special marketing initiatives with the other Departments and the Food Concessionaire;
• Encourages local associations to bid for their respective events and assists the same in the bid paper preparation in cooperation with other pertinent agencies and entities.

SKILLS/QUALIFICATIONS GUIDE

Education:

• Bachelor’s Degree Major in Marketing, Mass Communication, Business Administration or other fields related to the job.

Experience:

• Eight (8) years of relevant experience from an event management company, hotel, tourism-oriented organizations or other institutions engaged in organizing events and/or sales and marketing; six (6) years of which involves managing/supervising personnel.

Interested applicants may submit their application addressed to Atty. Nicolette Ann P. Cruz, General Manager to hrmdd@picc.gov.ph.  Kindly include the position applied for in the subject line.

Job Order – Administrative Support Staff (Billing and Collection)

DEPARTMENT: Office of the Comptroller
NO OF VACANCY: Two (2) Job Order Vacancies

JOB SUMMARY:

The Job Order Administrative Support Staff (Billing and Collection) shall assist the Billing and Collection Specialist in sending the billing for Tenants and Trade receivables for PICCI.

DUTIES AND RESPONSIBILITIES:

• Assist the Billing and Collection Specialist in the preparation of Statement of Account for tenant’s rental and utilities.
• Assist the Billing and Collection Specialist in the preparation of Statement of Account for events related receivables.
• Assist in the preparation of collection letter to overdue accounts.
• Assist in the sending of SOA via courier and monitor its status.
• Assist in the filing of documents related to Billing and Collection.
• Performs other related duties that may be assigned or delegated by the Department from time to time.

SKILLS/QUALIFICATIONS GUIDE:

• Bachelor’s Degree in Accountancy / Financial Management / Accounting Technology or any accounting related course
• Computer literate; excellent written and oral communication proficiencies in English
• Good public relations, credible and trustworthy, neat and accurate in work, sufficiently careful and reliable to carry out instructions and confident
• Ability to prioritize and manage responsibilities
• Commitment to excellent customer service

Interested applicants may alternatively submit their curriculum vitae/resume to hrmdd@picc.gov.ph.  Kindly include the position applied for in the subject line.

Job Order – Administrative Support Staff (Cost Control and Budget)

DEPARTMENT: Office of the Comptroller
NO OF VACANCY: One (1) Job Order Vacancy

JOB SUMMARY:

The Job Order Administrative Support Staff (Cost Control and Budget) shall assist the Cost Control and Budget Division in carrying out some of its functions in the absence of the Senior Cost Control and Budget Specialist.

DUTIES AND RESPONSIBILITIES:

• Assist the Cost Control and Budget Officer in receiving Purchase Request for funding.
• Scanning of documents related to Due to BSP for submission to BSP Sub-Comptrollership.
• Assist in the filing of documents related to Cost Control and Budget division.
• Assist in the updating of subsidiary ledger for concessionaire.
• Performs other related duties that may be assigned or delegated by the Department from time to time.

SKILLS/QUALIFICATIONS GUIDE:

• Bachelor’s Degree in Accountancy / Financial Management / Accounting Technology or any accounting related course
• Computer literate; excellent written and oral communication proficiencies in English
• Good public relations, credible and trustworthy, neat and accurate in work, sufficiently careful and reliable to carry out instructions and confident
• Ability to prioritize and manage responsibilities
• Commitment to excellent customer service

Interested applicants may alternatively submit their curriculum vitae/resume to hrmdd@picc.gov.ph.  Kindly include the position applied for in the subject line.

Job Order – Executive Assistant

DEPARTMENT: Office of the General Manager
NUMBER OF VACANCY: One (1) Job Order vacancy

JOB SUMMARY:

The Executive Assistant provides high-level strategic and administrative support to the General Manager. This role functions as a critical partner in managing executive operations, ensuring seamless communication between the executive office and internal or external stakeholders, and facilitating the execution of strategic initiatives.

DUTIES AND RESPONSIBILITIES:

• Executive and Administrative Support
  • Screen, prioritize, and respond to incoming communications (emails, calls, documents), ensuring prompt and appropriate follow-up.
  • Prepare and edit reports, presentations, memos, talking points, and official correspondence on behalf of the executive.
• Strategic and Operational Coordination
  • Monitor and track project deliverables, key action items, and deadlines across departments, ensuring alignment with executive priorities such as but not limited to procurement and budget.
  • Assist in the planning, preparation, and documentation of board, committee, and high-level internal meetings.
  • Conduct background research, compile briefing materials, and synthesize data to inform decision-making.
• Stakeholder and Communication Liaison
  • Serve as a liaison between the executive and internal teams, external partners, and other stakeholders.
  • Represent the executive office in a professional manner and maintain consistent, accurate communication.
  • Prepare agendas, record meeting minutes, and ensure timely follow-up on action items.
• Confidentiality and Professional Conduct
  • Manage confidential and sensitive information with absolute discretion and integrity.
  • Exercise sound judgment in prioritizing tasks and handling internal and external requests on behalf of the executive.

Interested applicants may alternatively submit their curriculum vitae/resume to hrmdd@picc.gov.ph.  Kindly include the position applied for in the subject line.

Job Order – Safety Engineer

DEPARTMENT: Technical Services Department
NO. OF VACANCY: One (1) Job Order vacancy

JOB SUMMARY:

The Safety Engineer supports the organization in ensuring compliance to local and international regulations and standards by providing assistance in the design, planning, development, implementation and monitoring of PICCI’s overall safety and occupational health programs.

DUTIES AND RESPONSIBILITIES:

• Implement safety policies and procedures
• Conduct safety inspections
• Risk assessment and hazard control
• Monitor safety compliance (DOLE Regulations and Occupational Safety and Health [OSH] Standards)
• Prepare reports and documentation relating to OSH
• Investigate accident and incidents
• Maintain safety records and reports

SKILLS/QUALIFICATIONS GUIDE:

• Bachelor’s Degree in any Engineering course (Safety, Chemical, Civil, Mechanical, Electrical and/or Industrial)
• With training in Basic Occupational Safety and Health (BOSH) and/or Construction Occupational Safety and Health (COS)
  • Occupational Safety Health experience is an advantage
• Computer literate
• Process technical communication skills

Interested applicants may alternatively submit their curriculum vitae/resume to hrmdd@picc.gov.ph.  Kindly include the position applied for in the subject line.