Accounting Officer

DEPARTMENT: Office of the Comptroller
EMPLOYMENT GRADE: EG 22

JOB SUMMARY

The Accounting Officer (AO) shall be responsible for the administration of the accounting system and records as a whole. The position is responsible for managing PICCI’s financial records, ensuring accuracy in day-to-day bookkeeping, and maintaining compliance with the PICCI Polices and Guidelines, Commission on Audit (COA), Bureau of Internal Revenue (BIR), Philippine Accounting Standards (PAS) and Philippine Financial Reporting Standards (PFRS) and other financial regulations. The position shall assist with the strategic financial reporting and shall review all accounting matters before submission to the Comptroller for signature and approval. Also, this position collaborates with the internal and external auditors during periodic financial reviews and audit.

DUTIES AND RESPONSIBILITIES

1. Supervises and monitors regularly the performance of the Accounting Division.
2. Coordinates with other departments/divisions of PICC from prompt and accurate accounting of financial transactions.
3. Implements internal revenue regulations on various taxation matters such as corporate tax, value added tax (VAT), vat withheld, expanded tax and percentage tax.
4. Checks and verifies monthly bank reconciliation statements.
5. Coordinates with Bangko Sentral ng Pilipinas (BSP) Comptrollership Sub-sector in relation to financial reporting requirements for consolidation with BSP.
6. Coordinates with COA regarding all monthly, quarterly, semi-annual and annual reportorial requirements.
7. Coordinates with various offices in relation to COA audit findings and compliances.
8. Coordinates with BIR regarding tax issues and findings and compliances.
9. Conforms to PICC policies, rules and regulations.
10. Directs, guides, trains, motivates staff directly supervised and evaluates their performance.
11. Within established limits of authority, performs various administrative functions, such as reviewing and approving transaction, disbursements and others.
12. Performs other related duties that may be assigned or delegated by the Department from time to time.

SKILLS/QUALIFICATIONS GUIDE

 Education:

• Bachelor’s degree in Accountancy and must be a Certified Public Accountant (CPA)

Experience:

• Ten (10) years of work-related experience, five (5) years of which are in the supervisory position
• With broad knowledge on Taxation and Commission on Audit Rules and Regulations

Skills:

• Knowledgeable on the different phases of accounting operations;
• Knowledgeable on government policies and regulations;
• Knowledgeable on taxation and generally accepted accounting principles;
• Knowledgeable on the preparation of financial statements

Interested applicants may submit their application addressed to Atty. Nicolette Ann P. Cruz, General Manager thru Atty. Melan M. Espela, Director, Administrative Department to hrmdd@picc.gov.ph. Kindly include the position applied for in the subject line.

Assistant Director – Events Management Division (EMD)

DIVISION: Events Management Division
DEPARTMENT: Marketing and Events Management Department
EMPLOYMENT GRADE: EG 24

JOB SUMMARY

Responsible for supervising Events Management personnel and the implementation and delivery of efficient services to clients holding events in PICC.

DUTIES AND RESPONSIBILITIES

1. Assists the Director, MEMD in the overall planning, supervision, coordination, and implementation of events management operations and related programs of the Division.
2. Meets and coordinates with clients before, during, and after events to ensure effective delivery of services and client satisfaction.
3. Oversees and monitors all assigned accounts, functions, events, and special projects to ensure efficient execution and compliance with client requirements and organizational standards.
4. Assigns events, functions, special projects, and client accounts to Events Management personnel and ensures proper coordination and timely delivery of services.
5. Monitors all actual event proceedings and ensures smooth operations, immediate resolution of concerns, and adherence to approved event plans and schedules.
6. Presides over technical coordination meetings and ensures proper dissemination and implementation of agreed operational plans and requirements.
7. Coordinates closely with Reservations, Sales and Marketing Team, and other concerned departments/divisions to ensure proper handling of events from initial coordination up to completion of event delivery.
8. Ensures fulfillment of commitments and contractual obligations to clients by Events Management personnel and other concerned units.
9. Ensures compliance by clients with all provisions, terms, conditions, and financial obligations stipulated in contracts and event agreements.
10. Coordinates with internal departments and divisions regarding venue requirements, technical support, facilities, safety measures, and other services necessary for the successful conduct of events.
11. Assists and coordinates with the Assistant Director for Marketing in the implementation of marketing activities, promotional campaigns, and work programs related to events and client engagement.
12. Implements and supervises PICCI-initiated and/or organized special events, programs, and institutional activities.
13. Ensures the preparation and submission of terminal reports, post-event evaluations, accomplishment reports, and other documentary requirements related to concluded events.
14. Prepares and recommends to the Director, MEMD the annual budget requirements, operational plans, and resource allocations necessary for the effective delivery of services by the Division.
15. Supervises, directs, guides, trains, and motivates Events Management personnel and evaluates their work performance to ensure operational efficiency and professional development.
16. Ensures proper coordination, teamwork, and harmonious working relationships within the Division and with other departments/divisions/offices of PICCI.
17. Reviews and approves transactions, requests, disbursements, and other administrative matters within the established limits of authority.
18. Ensures proper upkeep, maintenance, and accountability of office equipment, facilities, records, and other resources assigned to the Division.
19. Coordinates with concerned departments and divisions regarding the maintenance, utilization, preservation, and operational readiness of the PICCI’s facilities and venues.
20. Ensures compliance by all supervised personnel with PICCI policies, rules, regulations, office procedures, and standards of conduct.
21. Performs other related duties and functions that may be assigned by the Director, MEMD and other executives.

SKILLS/QUALIFICATIONS GUIDE

Education

• Bachelor’s Degree in Mass Communication and/or Business Administration and/or Hotel Management and/or Tourism or other related fields relevant to the job

Experience

• Six (6) years of relevant experience from a M.I.C.E industry, event management company, hotel, tourism-oriented organizations or other institutions engaged in organizing events, four (4) years of which involves managing/supervising personnel

Trainings

Relevant trainings in the following areas:

• Meetings, Incentives, Conferences, Exhibitions (MICE) Operations
• Events and hospitality management
• Project management and operations management
• Customer relations and client services
• Public relations and corporate communications
• Service excellent and quality management

Interested applicants may submit their application addressed to Atty. Nicolette Ann P. Cruz, General Manager thru Atty. Melan M. Espela, Director, Administrative Department to hrmdd@picc.gov.ph. Kindly include the position applied for in the subject line.

Buyer/Systems Coordinator

DIVISION: BAC Secretariat / Procurement Unit
DEPARTMENT: Administrative Department
EMPLOYMENT GRADE: EG 10

JOB SUMMARY

The Buyer/Systems Coordinator serves as the primary focal person in the administration, operation, monitoring, and updating of procurement electronic systems, including the Philippine Government Electronic Procurement System (PhilGEPS) and other procurement-related digital platforms.

Provides technical, administrative, and operational support to the Bids and Awards Committee (BAC), BAC Secretariat, Technical Working Group (TWG), and End-User Units in the conduct of procurement activities in accordance with Republic Act No. 12009, its Implementing Rules and Regulations (IRR), Government Procurement Policy Board (GPPB) issuances, Commission on Audit (COA) rules, and other applicable laws, rules, and regulations.

Responsible for the preparation, consolidation, processing, monitoring, posting, filing, and safekeeping of procurement documents and reports, including comparative canvasses, abstracts of quotations, procurement monitoring reports, procurement correspondences, canvass documents, notices, procurement timelines, and other procurement-related documentation pertaining to Alternative Methods of Procurement and procurement activities other than Competitive Bidding or activities bidding in nature.

DUTIES AND RESPONSIBILITIES

1. Acts as the designated Buyer and Systems Coordinator of the Agency and serves as the focal person in the administration, operation, monitoring, updating, and maintenance of procurement-related electronic systems and databases, including the Philippine Government Electronic Procurement System (PhilGEPS) and Agency procurement platforms.
2. Examines, evaluates, and analyzes Purchase Requests (PRs), Purchase Requisitions, Terms of Reference (TOR), technical specifications, scope of work, and other procurement-related documents submitted by End-User Units to determine completeness, accuracy, compliance with procurement laws, availability of supporting documents, and consistency with approved procurement plans and budget allocations.
3. Coordinates with requesting departments, End-User Units, suppliers, contractors, consultants, and other stakeholders to clarify specifications, resolve deficiencies, complete documentary requirements, and ensure timely processing of procurement transactions.
4. Assists requesting departments in identifying procurement requirements and in the development, review, enhancement, and refinement of technical specifications, procurement terms, scope of work, delivery schedules, and other procurement parameters for goods, infrastructure projects, and consulting services, as may be applicable.
5. Conducts, facilitates, and processes procurement activities under Alternative Methods of Procurement, including Shopping, Small Value Procurement, Limited Source Bidding, Direct Contracting, Negotiated Procurement, and such other procurement modalities authorized under existing procurement laws, rules, and regulations, excluding procurement activities under Competitive Bidding and activities bidding in nature, as may be assigned by Management.
6. Prepares, consolidates, processes, and maintains procurement documents and reports relating to Alternative Methods of Procurement and procurement activities other than Competitive Bidding or activities bidding in nature, including Requests for Quotations (RFQs), comparative canvasses, abstracts of quotations, canvass reports, procurement correspondences, notices, procurement timelines, procurement monitoring reports, supplier communications, and other procurement documentation.
7. Facilitates and ensures timely electronic posting with PhilGEPS, Agency websites, and other authorized electronic procurement platforms of Requests for Quotations, supplemental/bid bulletins, notices, procurement results, awards, procurement-related announcements, and such other information and documents relating to Alternative Methods of Procurement and procurement activities other than Competitive Bidding or activities bidding in nature, as required under applicable procurement laws, rules, regulations, and Agency policies.
8. Provides technical, operational, and administrative support to the Bids and Awards Committee (BAC), BAC Secretariat, and Technical Working Group (TWG) in the conduct of procurement activities relating to Alternative Methods of Procurement and procurement activities other than Competitive Bidding or activities bidding in nature.
9. Monitors procurement timelines, posting schedules, document submissions, validity periods, delivery schedules, and other procurement activities to ensure compliance with the approved Annual Procurement Plan (APP), procurement regulations, and prescribed deadlines.
10. Provides technical, operational, and administrative support to the Bids and Awards Committee (BAC), BAC Secretariat, and Technical Working Group (TWG) in the conduct of procurement activities, conferences, meetings, negotiations, evaluations, and related procurement proceedings.
11. Assists in the preparation, consolidation, reproduction, routing, and distribution of procurement documents, BAC agenda materials, minutes of meetings, resolutions, procurement reports, notices, correspondences, and other official procurement records.
12. Coordinates and liaises with BAC Members, TWG Members, COA Representatives, Observers, End-User Units, suppliers, contractors, consultants, and other concerned parties regarding schedules, procurement activities, documentary submissions, clarifications, and procurement-related concerns.
13. Maintains, updates, organizes, archives, and safeguards procurement files, databases, records, monitoring logs, and electronic procurement documents to ensure systematic filing, confidentiality, accessibility, completeness, and audit readiness.
14. Assists in the preparation and submission of Procurement Monitoring Reports (PMRs), Annual Procurement Plans (APPs), Supplemental APPs, procurement status reports, and other procurement-related reports required by Management and oversight agencies.
15. Ensures compliance with Republic Act No. 12009, its Implementing Rules and Regulations (IRR), GPPB issuances, COA regulations, Agency procurement policies, records management policies, and other applicable laws, rules, and regulations governing public procurement.
16. Assists in addressing procurement-related audit observations, reportorial requirements, compliance issues, and documentary deficiencies as may be required by Management, COA, internal auditors, and other oversight bodies.
17. Maintains professionalism, confidentiality, integrity, accountability, and impartiality in the performance of procurement-related duties and responsibilities.
18. Conforms with and strictly observes Agency policies, office procedures, rules and regulations, workplace standards, and lawful directives of Management.
19. Ensures proper upkeep, maintenance, cleanliness, security, and responsible use of assigned workstations, office equipment, procurement files, and other Agency properties under his/her custody.
20. Performs such other procurement-related, technical, administrative, clerical, coordination, or support functions as may be assigned from time to time by the Head of Office, BAC, BAC Secretariat, or Management.

SKILLS/QUALIFICATIONS GUIDE

Education

• College Graduate preferably in Business Administration, Public Administration, Management, Accountancy, Commerce, Supply Chain Management, Information Technology, Engineering, Legal Management, Education, or other related fields.

Experience

• At least two (2) years of related experience in government procurement, BAC Secretariat operations, procurement administration, purchasing, procurement systems coordination, contract administration, or related administrative and technical functions; preferably with experience in government e-procurement application systems, electronic procurement posting, PhilGEPS operations, procurement documentation, procurement monitoring, and processing of Alternative Methods of Procurement.

Training

• Must have completed at least one forty (40) hours of relevant training related to government procurement, BAC Secretariat operations, procurement planning, procurement monitoring, contract administration, supply chain management, records management, public administration, or related fields, including attendance in PhilGEPS seminars, orientations, workshops, or certification programs relating to electronic procurement systems and procurement posting procedures
• Completion of Procurement Professionalization Program Levels 1 to 3 shall be an advantage.

Interested applicants may submit their application addressed to Atty. Nicolette Ann P. Cruz, General Manager thru Atty. Melan M. Espela, Director, Administrative Department to hrmdd@picc.gov.ph. Kindly include the position applied for in the subject line.

Events Services Specialist

DEPARTMENT / OFFICE: Marketing and Events Management Department
DIVISION: Events Management Division
EMPLOYMENT GRADE: EG 18

JOB SUMMARY

The Events Services Specialist is primarily responsible for the day-to-day coordination and implementation of client-booked events, ensuring that all event requirements are properly executed in accordance with agreed contractual terms, operational guidelines, and PICCI policies. The position focuses on client servicing, logistical coordination, compliance monitoring, and on-site event facilitation to ensure smooth event execution and client satisfaction. The incumbent works closely with the Events Services Officer and other concerned units in ensuring the successful delivery of booked events.

DUTIES AND RESPONSIBILITIES

1. Coordinates with clients and event organizers to schedule meetings, consultations, and ocular inspections to finalize and clarify event requirements and arrangements.
2. Assists in the detailed coordination of event requirements with internal departments and external service providers to ensure complete and efficient delivery of services.
3. Conducts client and contractor briefings prior to events to ensure full understanding and compliance with PICCI rules, regulations, operational policies, and venue guidelines.
4. Monitors and ensures compliance with all contractual obligations, including financial requirements, technical specifications, and logistical arrangements agreed upon between PICCI and the client.
5. Coordinates and monitors ingress and egress activities to ensure proper, safe, and orderly movement of client equipment, materials, and properties within the venue.
6. Assists in ensuring settlement of client financial obligations prior to the conduct of events, except in cases where approved send-bill arrangements have been authorized by Management.
7. Reviews event-related estimates, billing references, and supporting documents to ensure accuracy and proper documentation for billing purposes.
8. Assists in the preparation and execution of event contracts by ensuring completeness of requirements and proper explanation of contract provisions to clients for implementation compliance.
9. Implements events based on agreed scope with the client and ensure complete guest satisfaction.
10. Prepares post-event documentation, including terminal reports, and submits these to the Events Management Division through proper channels.
11. Maintains and strengthens professional relationships with clients to encourage repeat business and ensure continued patronage of PICCI services.
12. Assists the Marketing Division in client servicing activities, including client calls, promotional support, and sales assistance during lean periods, as needed.
13. Implements and updates client account monitoring tools such as Account Status Trace systems to ensure continuity of service and proper client handling even during personnel absence or unavailability.
14. Ensures compliance with PICCI policies, rules, regulations, procedures, and operational standards at all times.
15. Maintains proper upkeep, orderliness, and accountability of assigned work areas, records, and equipment.
16. Within established limits of authority, performs administrative functions such as reviewing and endorsing documents and transactions initiated by the Events Management Division.
17. Performs other related duties as may be assigned by the Events Services Officer, Assistant Director for Events Management Division, or higher Management.

MINIMUM SKILLS/QUALIFICATION GUIDE

Education

• Bachelor’s Degree in Mass Communication and/or Business Administration and/or Hotel Management and/or Tourism[1] or other related fields relevant to the job

  [1] Fresh graduates of BS Tourism with a course in M.I.C.E. (Meetings, Incentives, Conventions and Exhibitions)/Convention Management and/or had practicum/on-the-job training in a M.I.C.E. company can be considered for the Events Services Specialist position

Experience

• At least one (1) year relevant experience from an event management company, hotel or other institutions engaged in organizing and/or managing events

Interested applicants may submit their application addressed to Atty. Nicolette Ann P. Cruz, General Manager thru Atty. Melan M. Espela, Director, Administrative Department to hrmdd@picc.gov.ph. Kindly include the position applied for in the subject line.

LED Wall Technician – Job Order

DIVISION/OFFICE: Electrical, Electronics & Communication Services Division
DEPARTMENT/OFFICE: Technical Services Department
NO. OF VACANCIES: Two (2) Job Order Vacancies

JOB SUMMARY:

The LED Wall Technician is responsible for the operation, maintenance, and troubleshooting of LED display systems used for events, conferences, and exhibitions. The role ensures that LED walls and related audiovisual equipment are set up safely, configured properly, and function optimally to meet client and event requirements. The technician will also provide technical support during live events, coordinate with organizers and other technical teams, and perform preventive and corrective maintenance to ensure equipment reliability and longevity.

DUTIES AND RESPONSIBILITIES:

1. Perform operation, maintenance, and troubleshooting of LED video wall;
2. Conduct video input/output signal testing and connectivity;
3. Ensure seamless integration of LED video walls with other audio-visual equipment;
4. Operate software for video mixing, playback, and live LED video wall control;
5. Perform system check, diagnostics, and repair of LED panels, processors and supporting hardware;
6. Collaborate with event team to meet technical specifications and client expectation;
7. Identify and resolve issues with video signals, power, cables, and control system;
8. Prepare reports and keeps operations and maintenance records;
9. Comply with safety standards and ensure proper handling of electronic equipment.

SKILLS/QUALIFICATIONS GUIDE:

Education:

• Graduate of relevant Vocational / Trade course in Electronics

Experience:

• Minimum of three (3) years experience with LED Video wall system

Training:

• Must have at least eight (8) hours relevant training in LED wall operation and maintenance

Interested applicants may alternatively submit their curriculum vitae/resume: hrmdd@picc.gov.ph. 
Kindly include the position applied for in the subject line.

Mechanical Services Technician – Job Order

DEPARTMENT / OFFICE:  Technical Services Department
DIVISION / OFFICE: Mechanical Services Division
NO. OF VACANCIES: One (1) Job Order Vacancy

DUTIES AND RESPONSIBILITIES

• Provides assistance in the daily operation, regular preventive/corrective maintenance and emergency repair of AC/ventilating units and other electro-mechanical equipment
• Monitors operation of AC equipment/system as well as the actual room air temperature of offices and event venues
• Implement, complies with, and assists in work safety, health and environment policies and procedures, programs and government rules and regulations
• Assists in the periodic inventory-taking of various mechanical supplies, parts/materials and other electro-mechanical equipment
• Attends to un-programmed services, event-related requirements and any other works/activities that would be assigned.

MINIMUM SKILLS/QUALIFICATIONS

Education:

• Graduate of Refrigeration and Air-Conditioning Technology, a 3-year Vocational/Technical course or undergraduate of BS Mechanical Engineering

Experience: 

• At least 2-year work experience in the Operation/Maintenance
• Repair and installation of various air-conditioning, refrigerating, and ventilating equipment

Training:

• Must have attended seminar/s, training/s on operation and maintenance and/or repair/installations of multi-split, inverter-type packaged air-conditioning units and/or its allied equipment.

Interested applicants may submit their curriculum vitae/resume to hrmdd@picc.gov.ph  Kindly include the position applied for in the subject line.

Safety Engineer – Job Order

DEPARTMENT: Technical Services Department
NO. OF VACANCY: One (1) Job Order Vacancy

JOB SUMMARY:

The Safety Engineer supports the organization in ensuring compliance to local and international regulations and standards by providing assistance in the design, planning, development, implementation and monitoring of PICCI’s overall safety and occupational health programs.

DUTIES AND RESPONSIBILITIES:

• Implement safety policies and procedures
• Conduct safety inspections
• Risk assessment and hazard control
• Monitor safety compliance (DOLE Regulations and Occupational Safety and Health [OSH] Standards)
• Prepare reports and documentation relating to OSH
• Investigate accident and incidents
• Maintain safety records and reports

SKILLS/QUALIFICATIONS GUIDE:

• Bachelor’s Degree in any Engineering course (Safety, Chemical, Civil, Mechanical, Electrical and/or Industrial)
• With training in Basic Occupational Safety and Health (BOSH) and/or Construction Occupational Safety and Health (COS)
  • Occupational Safety Health experience is an advantage
• Computer literate
• Process technical communication skills

Interested applicants may alternatively submit their curriculum vitae/resume to hrmdd@picc.gov.ph.  Kindly include the position applied for in the subject line.

Sales and Marketing Officer

DIVISION: Marketing Division
DEPARTMENT: Marketing and Events Management Department
EMPLOYMENT GRADE: EG 22

JOB SUMMARY

The Sales and Marketing Officer assists the Assistant Director for Marketing in developing PICCI’s Marketing Plan and in the implementation of approved work programs, sales strategies, and marketing initiatives. The position is responsible for undertaking sales and account management activities, generating business opportunities, strengthening client relations, and promoting PICCI’s facilities and services to maximize revenue generation and market visibility.

DUTIES AND RESPONSIBILITIES

1. Regularly supervises, monitors, and evaluates the performance and activities of Sales and Marketing Specialists and other assigned personnel.
2. Undertakes regular sales calls, client visits, and account servicing activities on assigned accounts to ensure efficient market coverage and maximum visibility of PICC in the market.
3. Conducts exploratory calls, market prospecting, and business development activities on new and potential accounts to maximize revenue opportunities for the Center.
4. Conducts ocular inspections and site visits with prospective and existing clients to present venue options, facilities, and related services of the Center.
5. Maintains updated Account File Records of all assigned and explored accounts to ensure efficient reference, monitoring, and documentation of all pertinent client information.
6. Gathers sales leads and market intelligence from local and international sources, analyzes relevant data and trends, and recommends appropriate courses of action to Management.
7. Prepares letters of proposal, quotations, marketing presentations, and other sales-related documents based on client requirements and coordinates such requirements with the concerned departments and divisions of the Center.
8. Establishes, develops, and maintains good working relationships with clients, event organizers, partners, and stakeholders to encourage repeat business and strengthen client retention.
9. Ensures smooth flow of operations within the Marketing Division by implementing and maintaining an efficient Account Status Trace System or similar monitoring mechanism that allows continuity of client servicing and coordination in the absence or unavailability of assigned Sales and Marketing personnel.
10. Prepares the necessary materials, presentations, and supporting documents for marketing presentations, meetings, conferences, and promotional activities.
11. Coordinates client requirements, event details, and operational concerns with the Events Management Division and other concerned departments to ensure efficient delivery of services.
12. Within established limits of authority, performs various administrative functions, including the review and approval of transactions and requests initiated by the Events Management Division.
13. Ensures compliance with PICCI policies, rules, regulations, office procedures, and standards of conduct.
14. Ensures proper upkeep, maintenance, and accountability of assigned work area, records, office equipment, and other resources.
15. Performs other related duties and functions as may be required or delegated by the Assistant Director for Marketing, Director of the Marketing and Events Management Department, or higher Management.

SKILLS/QUALIFICATIONS GUIDE

 Education:

• Bachelor’s Degree in Mass Communication and/or Business Administration and/or Hotel Management and/or Tourism or other related fields relevant to the job

Experience:

• Five (5) years of relevant experience in sales, marketing, account management, business development, events management, customer relations, or other related field
• Preferably with at least three (3) years of supervisory experience

Interested applicants may submit their application addressed to Atty. Nicolette Ann P. Cruz, General Manager thru Atty. Melan M. Espela, Director, Administrative Department to hrmdd@picc.gov.ph. Kindly include the position applied for in the subject line.

Sales and Marketing Specialist

DEPARTMENT / OFFICE: Marketing and Events Management Department
DIVISION: Marketing Division
EMPLOYMENT GRADE: EG 18

JOB SUMMARY

The Sales and Marketing Specialist is responsible for supporting the Marketing Department in executing the courses of action outlined in the approved Work Program under the Marketing and Events Management Department. He/She will plan and carry out Marketing activities that will be beneficial in driving new business.

DUTIES AND RESPONSIBILITIES

• Develops and implements sales and marketing strategies, action plans, and business development initiatives to achieve individual and departmental revenue targets.
• Identifies, generates, and qualifies prospective clients through market research, lead generation, referrals, networking, and other marketing activities.
• Develops and implements Sales and Marketing strategies, action plans, and business development initiatives to achieve individual and departmental revenue targets.
• Identifies, generates, and qualifies prospective clients through market research, lead generation, referrals, networking, and other marketing activities.
• Conducts market scoping, industry analysis, and competitor monitoring to identify business opportunities and recommend appropriate marketing strategies.
• Plans, schedules, and conducts client meetings, presentations, familiarization tours, site inspections, and other promotional activities to market PICCI’s products and services.
• Establishes, develops, and maintains productive business relationships with existing and prospective clients to ensure customer satisfaction and long-term partnerships.
• Prepares and negotiates contract terms with clients in accordance with established policies and procedures.
• Responds promptly and professionally to client inquiries, requests, and concerns, ensuring the timely resolution of issues and the delivery of quality customer service.
• Maintains and regularly updates client databases, account profiles, sales pipelines, and other sales records to facilitate account management and business development.
• Prepares and submits timely and accurate accomplishment reports, revenue forecasts, and other reports required by Management.
• Assists in the preparation, implementation, and monitoring of the Division’s Marketing Plan, Annual Work Program, Budget, and other marketing initiatives.
• Participates in trade fairs, exhibitions, sales blitzes, networking events, and other promotional activities to strengthen the PICCI’s market presence and generate business opportunities.
• Monitors and manages the inventory and utilization of promotional materials, marketing collaterals, and sales kits.
• Coordinates with internal departments to ensure the efficient processing of client requirements and the effective delivery of contracted services.
• Contributes to the achievement of the Division’s goals by providing technical and operational support in the implementation of sales and marketing programs and activities.
• Ensures compliance with PICCI policies, rules, regulations, office procedures, and standards of conduct.
• Ensures proper upkeep, maintenance, and accountability of assigned work area, records, office equipment, and other resources.
• Performs other related duties and functions as may be required or delegated by the Assistant Director for Marketing, Director of the Marketing and Events Management Department, or higher Management.

SKILLS/QUALIFICATIONS GUIDE

 Education:

• Bachelor’s Degree in Marketing and/or Business Administration and/or Hotel Management and/or Tourism[1] or other related fields relevant to the job[1] Fresh graduates of BS Tourism with a course in M.I.C.E. (Meetings, Incentives, Conventions and Exhibitions)/Convention Management and/or had practicum/on-the-job training in a M.I.C.E. company can be considered for the Events Services Specialist position

Experience:

• At least one (1) year relevant experience as a Marketing Associate with relevant experience in an event company

Interested applicants may submit their application addressed to Atty. Nicolette Ann P. Cruz, General Manager thru Atty. Melan M. Espela, Director, Administrative Department to hrmdd@picc.gov.ph.  Kindly include the position applied for in the subject line.

Senior Executive Assistant – Office of the General Manager

DEPARTMENT: Office of the General Manager
EMPLOYMENT GRADE: EG 23

JOB SUMMARY

The Senior Executive Assistant serves as the principal executive support to the General Manager and functions as the lead coordinator of the Office of the General Manager (OGM). The position is responsible for managing the General Manager’s office operations, ensuring the efficient execution of executive directives, coordinating strategic initiatives, and overseeing the work of the OGM staff. The incumbent exercises a high degree of discretion and confidentiality while acting as the primary liaison between the General Manager and internal and external stakeholders.

DUTIES AND RESPONSIBILITIES

 A. Executive Support and Coordination

1. Review, analyze, and evaluate all incoming communications, documents, reports, and other submissions to determine the priority/appropriate action by the General Manager.
2. Coordinate and route communications, directives, and assignments to the appropriate departments and offices, and monitor the timely submission of comments, recommendations, and feedback for the General Manager’s consideration.
3. Draft, prepare, and review correspondence, memoranda, reports, and other official documents for the approval and signature of the General Manager.
4. Assist the General Manager in monitoring the implementation and progress of executive directives, and departmental assignments to ensure their timely and effective completion.
5. Monitor and ensure that reports and other required submissions from concerned departments/divisions/offices are completed and submitted within prescribed timelines.
6. Conduct research, gather and analyze relevant information, compile data, and prepare briefing papers, reference materials, and reports to support executive decision-making and policy formulation.
7. Coordinate and monitor the PICCI’s commitments, obligations, and participation in international, regional, national, and local organizations, associations, and other entities where the organization maintains membership or official representation, and assist the General Manager in fulfilling related responsibilities.
8. Ensure that the General Manager is adequately prepared for meetings, conferences, official engagements, and speaking events by coordinating complete agenda materials, briefing notes, presentations, background information, and other relevant documents.

 B. Supervision and Office Management

1. Supervise, monitor, and evaluate the attendance, work schedules, performance, and day-to-day administrative activities of personnel assigned to the Office of the General Manager – unior Executive Assistant II, Junior Executive Assistant, Executive Secretary, Senior Administrative Assistant, and Driver/Utility Man, to ensure efficient and effective office operations.

C. Other Functions

1. Perform such other duties, responsibilities, and special assignments as may be assigned by the General Manager from time to time.

SKILLS/QUALIFICATIONS GUIDE

 Education

• Bachelor of Laws (LLB) or Juris Doctor
• Must be a Lawyer, however, candidates who have completed a Bachelor of Laws or Juris Doctor degree and are awaiting Bar results may also be considered, subject to management discretion

Experience

• At least five (5) years of relevant experience in executive assistance, administrative function, technical writing, legal research/practice, corporate administration or related field; three (3) years of which are supervisory/managerial experience

Training

• Relevant trainings in executive assistance, legal writing, records management, public administration, corporate governance, or related areas

Interested applicants may submit their application addressed to Atty. Nicolette Ann P. Cruz, General Manager thru Atty. Melan M. Espela, Director, Administrative Department to hrmdd@picc.gov.ph. Kindly include the position applied for in the subject line.

Shift Supervising Technician (Anticipated Vacancy)

DIVISION: Mechanical Services Division
DEPARTMENT: Technical Services Department
EMPLOYMENT GRADE: EG 18

JOB SUMMARY

The Shift Supervising Technician for Building Facilities of the Mechanical Services Division is responsible for the supervision of Mechanical Foreman Technician, Senior Mechanical Technician, Mechanical Technician and Maintenance Contractors and/or doing technician’s work for the operation, maintenance, repair and installation of all air conditioning systems and equipment, ventilation systems, building management systems, refrigeration and kitchen equipment and drinking fountains, elevators and escalators and other equipment that may be assigned from time to time.

DUTIES AND RESPONSIBILITIES

1. Assists the Building Facilities Officer in the operation, maintenance, repair/troubleshooting of air conditioning systems – chillers, chiller and condenser pumps, cooling towers, air handling units and allied equipment, packaged and window air conditioning units, water pumps, ventilation equipment/systems, refrigeration and kitchen equipment, and building management systems.
2. Leads shifting work operations.
3. Determines types of workers to do the required jobs, and the supplies, parts and materials needed to accomplish work programs.
4. Assigns/delegates work to subordinates according to their duties/responsibilities and/or ability.
5. Develops cooperation and coordination among co-workers as a team.
6. Develops, understudies and trains co-workers/subordinates to continue improving their skills needed for the job and higher responsibility.
7. Executes effective instructions from management/superior, plans/programs and assigned tasks at minimum cost without compromising safety.
8. Prepares plans and daily schedules for team works and activities, emergency and safety.
9. Prepares reports and keeps operation and maintenance records.
10. Evaluates job performance of subordinates and prepares appraisal reports in accordance with approved or prescribed policies, objectives and standards.
11. Coordinates with and/or supervises contractors rendering services directly affecting the Division or assigned tasks.
12. Assists and/or prepares project scope of works, bill of materials and cost estimates, and requisitions for needed services and materials.
13. Perform such other duties, responsibilities, and special assignments as may be assigned.

SKILLS/QUALIFICATIONS GUIDE

Education

• Graduate of Bachelor’s Degree in Mechanical Engineering with a Certified Plant Mechanic License
• Must be a Licensed/Registered Mechanical Engineer

Experience

• Minimum of four (4) years of relevant experience in HVAC operation, maintenance, repair, servicing, and installation of centralized, packaged, and VRF/VRV air-conditioning systems, particularly Daikin air-conditioning systems, with at least two (2) years in a supervisory position

Training

• Training in Heating, Ventilation, and Air Conditioning (HVAC) systems, pumps and cooling towers, refrigeration systems, and Building Management Systems (BMS), preferably with familiarity in VRF/VRV air-conditioning systems

Interested applicants may submit their application addressed to Atty. Nicolette Ann P. Cruz, General Manager  thru Atty. Melan M. Espela, Director, Administrative Department to hrmdd@picc.gov.ph