Accounting Officer

JOB TITLE: Accounting Officer
DEPARTMENT: Office of the Comptroller
NO. OF VACANCY: 1
EMPLOYMENT GRADE: 22

JOB SUMMARY

The Accounting Officer shall establish and maintain accounting system and records including books of accounts, journals, ledgers, subsidiary ledgers for the proper recording of day-to-day financial transactions of the office. This also includes interpretation of results for management decision-making. Reviews all accounting matters before submission to the Comptroller for signature and approval.

DUTIES AND RESPONSIBILITIES

1. Supervise and monitors regularly the performance of the Accounting Unit.
2. Coordinates with other departments/divisions/offices of PICCI for prompt and accurate accounting of financial transactions.
3. Implements internal revenue regulations on withholding of taxes of source (income, franchise, and value added tax).
4. Checks and verifies monthly bank reconciliation statements.
5. Conforms to PICCI policies, rules, and regulations.
6. Ensures proper upkeep of work area and equipment assigned to him/her.
7. Ensures coordination and harmonious relations within the Office of the Comptroller and with other departments/division/offices.
8. Directs, guides, trains, motivates staff directly supervised and evaluates their performance.
9. Within established limits of authority, performs various administrative functions, such as reviewing and approving transaction, disbursements and others.

SKILLS/QUALIFICATIONS GUIDE

 Education:

• Bachelor’s degree in Accountancy and must be a Certified Public Accountant (CPA)

Experience:

• Minimum of three (3) years relevant experience and at least one (1) year supervisory experience

Skills:

• Knowledgeable on the different phases of accounting operations;
• Knowledgeable on government policies and regulations;
• Knowledgeable on taxation and generally accepted accounting principles;
• Knowledgeable on the preparation of financial statements

Interested applicants may submit their curriculum vitae/resume to hrmdd@picc.gov.ph Kindly include the position applied for in the subject line.

Assistant Director – Events Management Division (EMD)

DIVISION: Events Management Division
DEPARTMENT: Marketing and Events Management Department
EMPLOYMENT GRADE: EG 24

JOB SUMMARY

Responsible for supervising Events Management personnel and in the implementation and
delivery of efficient services to clients holding events in PICCI.

DUTIES AND RESPONSIBILITIES

• Assigns accounts/functions/events/special projects to Events Services and Special Events personnel;
• Ensures fulfillment of commitments to clients by Events Management personnel;
• Prepares and recommends to the MEMD Director the budget requirements of the Division to ensure delivery of services to clients;
• Monitors proceedings of all actual events;
• Presides over technical coordination meetings;
• Coordinates with the other departments on the services and facilities required by the clients holding events in PICCI;
• Assists and coordinates with the Assistant Director for Marketing on all marketing efforts to ensure implementation of set work program;
• Ensures compliance by clients to all provisions in the contract, including settlement of all financial obligations;
• Implements PICCI initiated and/or organized special events;
• Ensures submission of terminal reports on concluded events by Events Management personnel;
• Supervises all other duties and responsibilities of Events Management personnel;
• Conforms to PICCI policies, rules and regulations;
• Ensures proper upkeep of work area and equipment assigned to him/her;
• Ensures coordination and harmonious relations within the Division and with other divisions;
• Directs, guides, trains and motivates officers and staff directly supervised and evaluates their performance;
• Within established limits of authority, performs various administrative functions, such as reviewing and approving transactions, disbursements and others;
• Coordinates closely with the different departments and divisions with the maintenance, use and upkeep of the Center;
• Performs other related duties that may be assigned or delegated by the Director of Marketing and Events Management Department.

SKILLS/QUALIFICATIONS GUIDE

Education

• Bachelor’s Degree Major in Mass Communication and/or Business Administration and/or Hotel Management and/or Tourism or other related fields relevant to the job

Experience

• Six (6) years of relevant experience from an event management company, hotel,
  tourism-oriented organizations or other institutions engaged in organizing events;
  four (4) years of which involves managing/supervising personnel

Skills

• Good public relations
• Highly developed conceptual and communication skills
• Ability to motivate and discipline personnel
• Ability to handle multiple tasks simultaneously
• Computer literate

Interested applicants may submit their application addressed to Atty. Nicolette Ann P. Cruz, General Manager thru Atty. Melan M. Espela, Director, Administrative Department to hrmdd@picc.gov.ph. Kindly include the position applied for in the subject line.

Assistant Director – Facilities and Property Division (FPD)

DIVISION: Facilities and Property Division (FPD)
DEPARTMENT: Administrative Department
EMPLOYMENT GRADE: EG 24

JOB SUMMARY

The FPD Assistant Director is responsible for planning, organizing, directing, controlling and coordinating the activities of the Division in order to deliver quality services and best facilities considering environmental/ecological rules, regulations and standards. In addition, ensures the regular undertaking of inventory of all facilities and property for proper reporting to the BSP and to determine their serviceability for appropriate action by concerned offices.

DUTIES AND RESPONSIBILITIES

• Ensures that PICCI policies, rules and regulations are implemented and followed.
• Regularly supervises and monitors the performance of the Facilities and Property Division against plans and standards, analyzes any deviation, pinpoint areas for improvement and directs appropriate courses of action to ensure prompt and proper solution.
• Develops and implements a work program designed to maintain PICCI properties, spaces and grounds at their best.
• Plans and directs the implementation of the facilities and property custodianship systems of the Center.
• Prepares and recommends for approval of the Director, Administrative Department, the annual budget requirements for the Facilities and Property Division.
• Ensures conformity to PICCI policies, rules and regulations.
• Ensures coordination and harmonious relations within the Division and with other divisions.
• Performs other duties that may be assigned or delegated as necessary.

SKILLS/QUALIFICATIONS GUIDE

Education

• Preferably a Master’s Degree in any Management course

Experience

• At least six (6) years related work experience, three (3) years of which are in the supervisory position

Interested applicants may submit their application addressed to Atty. Nicolette Ann P. Cruz, General Manager thru Atty. Melan M. Espela, Director, Administrative Department to hrmdd@picc.gov.ph. Kindly include the position applied for in the subject line.

Assistant Director – Mechanical Services Division (MSD)

DIVISION: Mechanical Services Division
DEPARTMENT: Technical Services Department
EMPLOYMENT GRADE: EG 24

JOB SUMMARY

The MSD Assistant Director is responsible for planning, organizing, directing, controlling and coordinating the activities of the MSD. The duties and responsibilities include the formulation, development, integration and implementation of operational programs to improve the maintenance, upkeep and servicing of the Center’s Mechanical and Equipment facilities and the dissemination of personnel policies, guidelines and procedures and its strict implementation.

DUTIES AND RESPONSIBILITIES

• Regularly supervises and monitors the performance of the MSD against plans and standards, analyzes any deviation, pinpoint areas for improvement and directs appropriate courses of action to ensure prompt and proper solution.
• Directs the implementation of the following functions:
  • Checks and evaluates ventilation systems, air-conditioning systems, air handling units, chillers, compressors, pumps and cooling towers, refrigeration and kitchen equipment, other mechanical equipment including controls and recommends, if necessary;
  • Schedules and supervises regular testing and servicing all such systems in the PICCI;
  • Evaluates proposal and services rendered by contractors and suppliers;
  • Prepares project’s scope of works, cost estimates and bills of materials;
  • Recommends approval for the processing of requests for repairs, supplies and materials;
  • Evaluates and recommends improvement of air-conditioning systems, diesel power plant, refrigeration and kitchen equipment, elevators and escalators, and building management system;
  • Conducts periodic inspection;
  • Prepares and submits necessary reports;
  • Organizes and schedules the activities of his staff and ensures accomplishments of all assigned work activities/tasks;
  • Evaluates job performance of subordinates and prepares appraisal reports in accordance with approved or prescribed policies, objectives and standards;
  • Develops positive work attitude, values and teamwork in the division.
• Ensures that PICCI policies, rules and regulations are followed.
• Ensures proper upkeep of work area and equipment assigned to him/her.
• Ensures coordination and harmonious relations within the division and with other divisions.
• Directs, guides, trains and motivates officers and staff directly supervised and evaluates their performance.
• Within established limits of authority, performs various administrative functions, such as reviewing and approving transactions, disbursements and others.

SKILLS/QUALIFICATIONS GUIDE

Education

• Bachelor’s degree and a Registered Mechanical Engineer preferably with a Master’s degree in any Management course

Experience

• Minimum of six (6) years related experience, three (3) of which in Managerial/Supervisory position

Training

• Training on Heat, Ventilation and Air-Conditioning Systems, Pumps and Cooling Towers, Refrigeration Systems/Equipment, Building Management System, Generating Sets Prime Movers, Elevators and Escalators

Interested applicants may submit their application addressed to Atty. Nicolette Ann P. Cruz, General Manager thru Atty. Melan M. Espela, Director, Administrative Department to hrmdd@picc.gov.ph. Kindly include the position applied for in the subject line.

Building Services Specialist (Engineer) – Job Order

DEPARTMENT/OFFICE: Technical Services Department

DIVISION/OFFICE: Building Services Division

NO. OF VACANCIES: One (1) Job Order vacancy

JOB SUMMARY:

Responsible for providing assistance to the Building Services Officer/ Building Planning & Project Specialist in the planning for the general improvement, upgrading and construction of the building structures and facilities regarding project implementation.  Responsible for carrying out the safety procedures pertaining to the projects.

DUTIES AND RESPONSIBILITIES:

Project Documentation and Planning

• Preparation of comprehensive Scope of Works, Terms of Reference, and technical specifications for projects.
• Develop independent detailed cost estimates, including cost derivations, to establish the Approved Budget for the Contract (ABC)
• Create and organize procurement documents, including approved plans, Scope of Work, Terms of Reference, and Cost Estimates.

Project Monitoring and Coordination

• Inspect and monitor ongoing project implemented by outsourced specialty contractors to ensure compliance with the specifications.
• Oversee project activities to ensure adherence to safety and health standards, particularly those mandated under the Construction Occupational Safety and Health (COSH) program.
• Track project progress and prepare regular updates for internal reporting.
• Attend coordination meetings with outsourced specialty contractors to align on project timelines and deliverables.

Interested applicants may alternatively submit their curriculum vitae/resume: hrmdd@picc.gov.ph. 
Kindly include the position applied for in the subject line.

Buyer/Systems Coordinator

DIVISION: BAC Secretariat / Procurement Unit
DEPARTMENT: Administrative Department
EMPLOYMENT GRADE: EG 10

DUTIES AND RESPONSIBILITIES

• Acts as designated Buyer/Systems Coordinator for the agency;
• Examines and analyzes departmental purchase requisitions for completeness and accuracy of information, contacts department or initiator to clarify or complete information;
• Identifies requesting department’s needs and develops and refines specifications for commodities, supplies or equipment;
• Conducts and processes alternative method of procurement through shopping, limited source, direct contracting or any other procurements as may be assigned;
• Effect electronic posting with Phil-GEPS and PICCI website of all bid opportunities, results of bidding, supplemental/bid bulletin and other requirements needed for posting;
• Assists in the pre-procurement, pre-bid and bid conferences;
• Conforms to PICCI policies, rules and regulations;
• Ensures proper upkeep of work station and equipment assigned to him/her

SKILLS/QUALIFICATIONS GUIDE

Education

• College graduate

Experience

• At least one (1) year of related experience in government e-procurement application system; knowledgeable in computer applications specifically Microsoft Office (Word, Excel, PowerPoint and Internet)

Interested applicants may submit their application addressed to Atty. Nicolette Ann P. Cruz, General Manager thru Ms. Rufel C. Cacho, OIC, HRMD Division to hrmdd@picc.gov.ph. Kindly include the position applied for in the subject line.

Contracts Management Officer

DIVISION: BAC Secretariat / Procurement Unit
DEPARTMENT: Administrative Department
EMPLOYMENT GRADE: EG 21

JOB SUMMARY

The Contracts Management Officer will be responsible for overseeing the full contract lifecycle of PICCI projects in accordance with public procurement laws, institutional policies and government regulations to ensure timely completion or proper undertaking of legal remedies. The position is also responsible for drafting, reviewing and maintaining contracts for goods and services, consulting and infrastructure projects. A critical responsibility of the position is to identify, monitor, and manage key milestones and deliverables throughout the project implementation, ensuring compliance with the agreed terms and timely performance by suppliers or contractors including due performance by the end-user or implementing units of their respective and counterpart duties.

DUTIES AND RESPONSIBILITIES

• Identify, monitor, and manage key milestones and deliverables throughout contract implementation, ensuring compliance with agreed terms and timely performance by suppliers or contractors;
• Take custody of procurement documents and other records for submission to regulatory bodies and ensure that they are submitted within the prescribed period;
• Monitor procurement activities and milestones for proper reporting to relevant agencies when required;
• Monitor the timely uploading of all procurement-related mandatory postings on the PhilGEPS;
• Monitor compliance with the terms and conditions of procurement contracts;
• Ensure coordination with end-users for the acceptance of goods and services;
• Ensure coordination with the Office of the Comptroller for payment of contracts;
• Initiate review and assessment of supplier, contractor, and consultant performance; recommend sanctions to the Head of the Procuring Entity, through the BAC, including forfeiture of performance security and blacklisting of erring parties;
• Ensure that all procurement activities promote transparency, accountability, and value for money;

SKILLS/QUALIFICATIONS GUIDE

Education

• graduate of any four (4) year course, preferably with LLB or JD degree

Experience

• at least four (4) years of experience in public procurement and contracts management

Interested applicants may submit their application addressed to Atty. Nicolette Ann P. Cruz, General Manager thru Ms. Rufel C. Cacho, OIC, HRMD Division to hrmdd@picc.gov.ph. Kindly include the position applied for in the subject line.

Events Services Specialist

DEPARTMENT / OFFICE: Marketing and Events Management Department
DIVISION: Events Management Division
NO. OF VACANCIES: One (1) plantilla vacancy
EMPLOYMENT GRADE: EG 18

DUTIES AND RESPONSIBILITIES

1. Set meetings and / or ocular inspections with organizers to discuss details of event requirements;
2. Coordinate specific requirements of events with other departments to ensure efficient service to clients;
3. Ensure settlement of all financial obligations by clients before event unless send bill arrangements were approved by Management;
4. Ensure proper and efficient ingress and egress of clients’ equipment and properties;
5. Conduct briefings for clients and their contractors to ensure clear understanding of PICCI’s rules, regulations and policies;
6. Review estimates of charges as well as the actual expenses to ensure proper billing to clients;
7. Prepare contracts between PICCI and its clients for their events and explain contract provisions to clients and discusses provisions and obligations for their proper implementation;
8. Prepare Terminal Reports and submits the same to the MEMD Director through the Assistant Director for Events Management;
9. Encourage repeat business for PICCI by maintaining good working relationship with clients;
10. Assist the Marketing Division in promoting PICCI’s facilities, packages and other programs thru client calls and sales blitzes during lean season and / or whenever possible;
11. Ensure smooth flow of operations in the Events Management Division by implementing an efficient Account Status Trace system that would allow other personnel access to assist clients of their needs in the event of absence / unavailability of the assigned Events Services personnel to that account;
12. Conform to PICCI policies, rules and regulations;
13. Ensure proper upkeep of work area and equipment assigned to him / her;
14. Within established limits of authority, perform various administrative functions, such as reviewing and approving transactions initiated by the Events Management Division; and
15. Perform other functions as may be assigned by the Assistant Director for Events Management Division and / or supervising Events Services Officer.

MINIMUM SKILLS/QUALIFICATION GUIDE

Education: Bachelor’s Degree in Tourism and / or Mass Communication and / or Business Administration and / or Hotel Management or other fields related to the job

Experience: One (1) year of relevant experience from an event management company, hotel or other institutions engaged in organizing and / or managing events

Skills/Traits: Good public relations; Very good oral and written communications skills; Disciplined and organized; Analytical, patient and persevering; Ability to handle multiple tasks simultaneously and meet set deadlines; Willing to work long hours and during weekends and holidays if needed; Computer literate specifically in MS Word, MS Excel and MS PowerPoint

Interested applicants may submit their curriculum vitae/resume to hrmdd@picc.gov.ph Kindly include the position applied for in the subject line.

Junior Executive Assistant – Office of the Deputy General Manager

JOB TITLE: Junior Executive Assistant (Anticipated Vacancy)
DEPARTMENT: Office of the Deputy General Manager
NO. OF VACANCY: 1
EMPLOYMENT GRADE: 21

JOB SUMMARY

The Junior Executive Assistant is responsible for assisting the Deputy General Manager in the performance of his functions and responsibilities.

DUTIES AND RESPONSIBILITIES

1. Reviews all incoming communications for priority / appropriate action by the Deputy General Manager.
2. Drafts / prepares letters, reports, and memoranda for Deputy General Manager’s signature.
3. Assists the Deputy General Manager in the management/monitoring of special projects. Coordinates and makes follow-ups with key personnel on projects.
4. Prepares a briefer/update on the reports and proposals submitted for the decision of the Deputy General Manager (DGM).
5. Assists and coordinates with the staff of the General Manager in the preparation of the PICCI Board, Executive Committee, and Management Committee Agenda as directed by the DGM and consolidates all relevant documents/memoranda for the meetings.
6. Sorts out action points from the Board, Executive Committee and Management Committee discussions and minutes for the Deputy General Manager’s appropriate action.
7. Coordinates with Security and Technical Services Department and concerned Disaster Control Committee in formulating and implementing safety rules and regulations and in conducting fire drills.
8. Supervises the secretarial/clerical staff, provides overall administrative support.
9. Drafts yearly budget of the ODGM.
10. Responsible for the management of properties and equipment of the ODGM.

SKILLS/QUALIFICATIONS GUIDE

 Education:

• Relevant Bachelor’s degree

Experience:

• Three (3) years of relevant experience

Interested applicants may submit their curriculum vitae/resume to hrmdd@picc.gov.ph Kindly include the position applied for in the subject line.

LED Wall Technician (Job Order)

DIVISION/OFFICE: Electrical, Electronics & Communication Services Division
DEPARTMENT/OFFICE: Technical Services Department
NO. OF VACANCIES: Three (3) Job Order vacancies

JOB SUMMARY:

The LED Wall Technician is responsible for the operation, maintenance, and troubleshooting of LED display systems used for events, conferences, and exhibitions. The role ensures that LED walls and related audiovisual equipment are set up safely, configured properly, and function optimally to meet client and event requirements. The technician will also provide technical support during live events, coordinate with organizers and other technical teams, and perform preventive and corrective maintenance to ensure equipment reliability and longevity.

DUTIES AND RESPONSIBILITIES:

1. Perform operation, maintenance, and troubleshooting of LED video wall;
2. Conduct video input/output signal testing and connectivity;
3. Ensure seamless integration of LED video walls with other audio-visual equipment;
4. Operate software for video mixing, playback, and live LED video wall control;
5. Perform system check, diagnostics, and repair of LED panels, processors and supporting hardware;
6. Collaborate with event team to meet technical specifications and client expectation;
7. Identify and resolve issues with video signals, power, cables, and control system;
8. Prepare reports and keeps operations and maintenance records;
9. Comply with safety standards and ensure proper handling of electronic equipment.

SKILLS/QUALIFICATIONS GUIDE:

Education:

• Graduate of relevant Vocational / Trade course in Electronics

Experience:

• Minimum of three (3) years experience with LED Video wall system

Training:

• Must have at least eight (8) hours relevant training in LED wall operation and maintenance

Interested applicants may alternatively submit their curriculum vitae/resume: hrmdd@picc.gov.ph. 
Kindly include the position applied for in the subject line.

Mechanical Services Technician (Job Order) – Anticipated Vacancy

DEPARTMENT / OFFICE:  Technical Services Department
DIVISION / OFFICE: Mechanical Services Division
NO. OF VACANCIES: One (1) Job Order Vacancy

DUTIES AND RESPONSIBILITIES

• Provides assistance in the daily operation, regular preventive/corrective maintenance and emergency repair of AC/ventilating units and other electro-mechanical equipment
• Monitors operation of AC equipment/system as well as the actual room air temperature of offices and event venues
• Implement, complies with, and assists in work safety, health and environment policies and procedures, programs and government rules and regulations
• Assists in the periodic inventory-taking of various mechanical supplies, parts/materials and other electro-mechanical equipment
• Attends to un-programmed services, event-related requirements and any other works/activities that would be assigned.

MINIMUM SKILLS/QUALIFICATIONS

Education:

• Graduate of Refrigeration and Air-Conditioning Technology, a 3-year Vocational/Technical course or undergraduate of BS Mechanical Engineering

Experience: 

• At least 2-year work experience in the Operation/Maintenance
• Repair and installation of various air-conditioning, refrigerating, and ventilating equipment

Training:

• Must have attended seminar/s, training/s on operation and maintenance and/or repair/installations of multi-split, inverter-type packaged air-conditioning units and/or its allied equipment.

Interested applicants may submit their curriculum vitae/resume to hrmdd@picc.gov.ph  Kindly include the position applied for in the subject line.

Parking Aide (Job Order)

DEPARTMENT / OFFICE: Office of the Deputy General Manager
DIVISION / OFFICE: Security Office
NO. OF VACANCIES : Two (2) Job Order Vacancies

DUTIES AND RESPONSIBILITIES

1. Issue parking tickets to arriving clients and guests;
2. Assist clients and guests on parking directions and other related details;
3. Coordinate with Security Office personnel or other concerned PICC personnel for the proper handling of concerns at the parking areas;
4. Maintain a systematic recording of pertinent information and filing of office documents and related reports;
5. Collect parking tickets, charge prescribed PICC parking fees;
6. Communicate professionally at all times with guests, client, and teammates;
7. Perform other work-related duties that may be assigned by the immediate supervisor from time to time.

MINIMUM SKILLS/QUALIFICATION GUIDE

Education: High School Graduate

Experience: None required (Fresh graduates are welcome to apply)

Interested applicants may submit their curriculum vitae/resume to hrmdd@picc.gov.ph Kindly include the position applied for in the subject line.

Safety Engineer – Job Order (Anticipated Vacancy)

DEPARTMENT: Technical Services Department
NO. OF VACANCY: One (1) Job Order vacancy

JOB SUMMARY:

The Safety Engineer supports the organization in ensuring compliance to local and international regulations and standards by providing assistance in the design, planning, development, implementation and monitoring of PICCI’s overall safety and occupational health programs.

DUTIES AND RESPONSIBILITIES:

• Implement safety policies and procedures
• Conduct safety inspections
• Risk assessment and hazard control
• Monitor safety compliance (DOLE Regulations and Occupational Safety and Health [OSH] Standards)
• Prepare reports and documentation relating to OSH
• Investigate accident and incidents
• Maintain safety records and reports

SKILLS/QUALIFICATIONS GUIDE:

• Bachelor’s Degree in any Engineering course (Safety, Chemical, Civil, Mechanical, Electrical and/or Industrial)
• With training in Basic Occupational Safety and Health (BOSH) and/or Construction Occupational Safety and Health (COS)
  • Occupational Safety Health experience is an advantage
• Computer literate
• Process technical communication skills

Interested applicants may alternatively submit their curriculum vitae/resume to hrmdd@picc.gov.ph.  Kindly include the position applied for in the subject line.

Sales and Marketing Officer

JOB TITLE: Sales and Marketing Officer
DEPARTMENT: Marketing Division, Marketing and Events Management Department
NO. OF VACANCIES: 2
EMPLOYMENT GRADE: 22

JOB SUMMARY

The Sales and Marketing Officer assists the Assistant Director for Marketing in developing the Center’s Marketing Plan as well as the implementation of the work program.

DUTIES AND RESPONSIBILITIES

• Regularly supervises and monitors the performance of the Sales and Marketing Specialists.
• Undertakes regular sales calls/telemarketing on accounts assigned to ensure efficient coverage and maximum visibility of PICCI in the market.
• Undertakes “exploratory calls” on new accounts to maximize potential revenue for the Center.
• Maintains an updated Account File Record of all accounts assigned and explored at all times to ensure efficient references to all pertinent information regarding said account.
• Gather leads from local and international sources through local and international participation in Trade Fairs, Sales Mission, B2B Events; analyzes data and recommends appropriate courses of action.
• Prepares Letters of Proposal, Reservations Agreement, and Event Contracts to clients based on requirements of the latter and coordinate these requirements to the different sections of the Center as needed.
• Encourages and ensures repeat business for PICCI by maintaining good working relationships with clients who have held events in the Center.
• Ensures smooth flow of operations in the Marketing Division by implementing an efficient Account Status Monitoring systems that would allow other personnel access to assist clients of their needs in the event of absence/unavailability of the assigned Sales and Marketing personnel to that account.
• Prepare marketing materials and sales presentations.
• Conforms to PICCI policies, rules, and regulations.
• Ensures proper upkeep of work area and equipment assigned to him/her.
• Attend events, trade shows, networking functions, or visit client sites as needed (may require travel or work outside normal hours).
• Performs other related duties that may be assigned or delegated by the Assistant Director, Marketing Division.

SKILLS/QUALIFICATIONS GUIDE

 Education:

• Relevant Bachelor’s degree in Mass Communication and/or Business Administration and/or Hotel Management and/or Tourism or other fields related to the job

Experience:

• Five (5) years of relevant experience from an event management company, hotel, tourism-oriented organizations or other institutions engaged in sales and marketing preferably three (3) years of which involves managing/supervising personnel

Interested applicants may submit their application addressed to Atty. Nicolette Ann P. Cruz, General Manager to hrmdd@picc.gov.ph.  Kindly include the position applied for in the subject line.

Special Events Officer

DIVISION: Events Management Division
DEPARTMENT: Marketing and Events Management Department
EMPLOYMENT GRADE: EG 22

JOB SUMMARY

Develops, recommends, organizes and implements PICCI-initiated events/activities and or joint venture projects.

DUTIES AND RESPONSIBILITIES

• Conceptualizes and recommends special income generating activities,
• Attends to the requirements of PICCI organized/initiated events.
• Negotiates with potential “partners” for joint venture projects.
• Coordinates specific requirements with other departments.
• Prepares and submits periodic reports involving income and other benefits derived from PICCI initiated projects.
• Assists Events Services Officers in handling events booked by clients whenever possible.
• Assists in the public relations campaign to promote PICCI’s facilities, packages and programs.
• Assists the Marketing Division in promoting PICCI’s facilities, packages and other programs thru client calls and sales blitzes during lean season and/or whenever possible.
• Ensures smooth flow of operations in the Events Management Division by implementing an efficient Project Status Trace system that would allow other personnel access to assist clients of their needs in the event of absence/unavailability of the assigned Events Services personnel to that account.
• Conforms to PICCI policies, rules and regulations.
• Ensures proper upkeep of work area and equipment assigned to him/her.
• Within established limits of authority, performs various administrative functions, such as reviewing and approving transactions initiated by the Events Management Division.
• Performs other functions as may be required or delegated by the Assistant Director for Events Management.

SKILLS/QUALIFICATIONS GUIDE

Education

• Bachelor’s degree in Mass Communication and/or Business Administration and/or Hotel Management and/or Tourism or other fields related to the job

Experience

• Five (5) years relevant experience from an event management company, hotel or other institutions engaged in organizing events, preferably three (3) years of which involves managing/supervising personnel

Skills / Traits

• Good public relations
• Very good oral and written communication skills
• Organized and disciplined
• Analytical, patient and persevering
• Ability to handle multiple tasks simultaneously and meet set deadlines
• Willing to work long hours and during weekends and holidays if needed
• Computer literate specifically in MS Word, Excel and PowerPoint

Interested applicants may submit their application addressed to Atty. Nicolette Ann P. Cruz, General Manager thru Ms. Evelyn D. Soriano, Assistant Director, HRMDD to hrmdd@picc.gov.ph. Kindly include the position applied for in the subject line.