[Job Order] Administrative Staff – MEMD

JOB TITLE: Administrative Staff
DEPARTMENT: Marketing Division, MEMD
NUMBER OF VACANCIES: Two (2) Job Order vacancies

DUTIES AND RESPONSIBILITIES:

• Keep an organized filing of records of the Division;
• Assist in the conduct of ocular inspection/s;
• Assist in the follow-up of payments and contracts of clients;
• Assist in preparing estimate of charges;
• Handle basic and common Sales inquiries;
• Assist the Sales and Marketing Officers/Specialists in accomplishing a range of clerical tasks; and
• Perform such clerical functions as may be assigned.

Interested applicants may alternatively submit their curriculum vitae/resume:hrmdd@picc.gov.ph. 
Kindly include the position applied for in the subject line.

[Job Order] Building Services Specialist (Architect)

DEPARTMENT/OFFICE: Technical Services Department
DIVISION/OFFICE: Building Services Division
NO. OF VACANCIES: One (1) Job Order vacancy

JOB SUMMARY:

Responsible for providing assistance to the Building Services Officer/ Building Planning & Project Specialist in the planning for the general improvement, upgrading and construction of the building structures and facilities regarding project implementation.  Responsible for carrying out the safety procedures pertaining to the projects.

DUTIES AND RESPONSIBILITIES:

Project Documentation and Planning

• Preparation of comprehensive Scope of Works, Terms of Reference, and technical specifications for projects.
• Develop independent detailed cost estimates, including cost derivations, to establish the Approved Budget for the Contract (ABC)
• Create and organize procurement documents, including approved plans, Scope of Work, Terms of Reference, and Cost Estimates.

Project Monitoring and Coordination

• Inspect and monitor ongoing project implemented by outsourced specialty contractors to ensure compliance with the specifications.
• Oversee project activities to ensure adherence to safety and health standards, particularly those mandated under the Construction Occupational Safety and Health (COSH) program.
• Track project progress and prepare regular updates for internal reporting.
• Attend coordination meetings with outsourced specialty contractors to align on project timelines and deliverables.

Interested applicants may alternatively submit their curriculum vitae/resume: hrmdd@picc.gov.ph. 
Kindly include the position applied for in the subject line.

[Job Order] LED Wall Technician

DIVISION/OFFICE: Electrical, Electronics & Communication Services Division
DEPARTMENT/OFFICE: Technical Services Department
NO. OF VACANCIES: Three (3) Job Order vacancies

JOB SUMMARY:

The LED Wall Technician is responsible for the operation, maintenance, and troubleshooting of LED display systems used for events, conferences, and exhibitions. The role ensures that LED walls and related audiovisual equipment are set up safely, configured properly, and function optimally to meet client and event requirements. The technician will also provide technical support during live events, coordinate with organizers and other technical teams, and perform preventive and corrective maintenance to ensure equipment reliability and longevity.

DUTIES AND RESPONSIBILITIES:

1. Perform operation, maintenance, and troubleshooting of LED video wall;
2. Conduct video input/output signal testing and connectivity;
3. Ensure seamless integration of LED video walls with other audio-visual equipment;
4. Operate software for video mixing, playback, and live LED video wall control;
5. Perform system check, diagnostics, and repair of LED panels, processors and supporting hardware;
6. Collaborate with event team to meet technical specifications and client expectation;
7. Identify and resolve issues with video signals, power, cables, and control system;
8. Prepare reports and keeps operations and maintenance records;
9. Comply with safety standards and ensure proper handling of electronic equipment.

SKILLS/QUALIFICATIONS GUIDE:

Education:

• Graduate of relevant Vocational / Trade course in Electronics

Experience:

• Minimum of three (3) years experience with LED Video wall system

Training:

• Must have at least eight (8) hours relevant training in LED wall operation and maintenance

Interested applicants may alternatively submit their curriculum vitae/resume: hrmdd@picc.gov.ph. 
Kindly include the position applied for in the subject line.

[Job Order] Parking Aide

DEPARTMENT / OFFICE: Office of the Deputy General Manager
DIVISION / OFFICE: Security Office
NO. OF VACANCIES : Two (2) Job Order Vacancies

DUTIES AND RESPONSIBILITIES

1. Issue parking tickets to arriving clients and guests;
2. Assist clients and guests on parking directions and other related details;
3. Coordinate with Security Office personnel or other concerned PICC personnel for the proper handling of concerns at the parking areas;
4. Maintain a systematic recording of pertinent information and filing of office documents and related reports;
5. Collect parking tickets, charge prescribed PICC parking fees;
6. Communicate professionally at all times with guests, client, and teammates;
7. Perform other work-related duties that may be assigned by the immediate supervisor from time to time.

MINIMUM SKILLS/QUALIFICATION GUIDE

Education: High School Graduate

Experience: None required (Fresh graduates are welcome to apply)

Interested applicants may submit their curriculum vitae/resume to hrmdd@picc.gov.ph Kindly include the position applied for in the subject line.

Assistant Director – Events Management Division (EMD)

DIVISION: Events Management Division
DEPARTMENT: Marketing and Events Management Department
EMPLOYMENT GRADE: EG 24

JOB SUMMARY

Responsible for supervising Events Management personnel and in the implementation and
delivery of efficient services to clients holding events in PICCI.

DUTIES AND RESPONSIBILITIES

• Assigns accounts/functions/events/special projects to Events Services and Special Events personnel;
• Ensures fulfillment of commitments to clients by Events Management personnel;
• Prepares and recommends to the MEMD Director the budget requirements of the Division to ensure delivery of services to clients;
• Monitors proceedings of all actual events;
• Presides over technical coordination meetings;
• Coordinates with the other departments on the services and facilities required by the clients holding events in PICCI;
• Assists and coordinates with the Assistant Director for Marketing on all marketing efforts to ensure implementation of set work program;
• Ensures compliance by clients to all provisions in the contract, including settlement of all financial obligations;
• Implements PICCI initiated and/or organized special events;
• Ensures submission of terminal reports on concluded events by Events Management personnel;
• Supervises all other duties and responsibilities of Events Management personnel;
• Conforms to PICCI policies, rules and regulations;
• Ensures proper upkeep of work area and equipment assigned to him/her;
• Ensures coordination and harmonious relations within the Division and with other divisions;
• Directs, guides, trains and motivates officers and staff directly supervised and evaluates their performance;
• Within established limits of authority, performs various administrative functions, such as reviewing and approving transactions, disbursements and others;
• Coordinates closely with the different departments and divisions with the maintenance, use and upkeep of the Center;
• Performs other related duties that may be assigned or delegated by the Director of Marketing and Events Management Department.

SKILLS/QUALIFICATIONS GUIDE

Education

• Bachelor’s Degree Major in Mass Communication and/or Business Administration and/or Hotel Management and/or Tourism or other related fields relevant to the job

Experience

• Six (6) years of relevant experience from an event management company, hotel,
  tourism-oriented organizations or other institutions engaged in organizing events;
  four (4) years of which involves managing/supervising personnel

Skills

• Good public relations
• Highly developed conceptual and communication skills
• Ability to motivate and discipline personnel
• Ability to handle multiple tasks simultaneously
• Computer literate

Interested applicants may submit their application addressed to Atty. Nicolette Ann P. Cruz, General Manager thru Atty. Melan M. Espela, Director, Administrative Department to hrmdd@picc.gov.ph. Kindly include the position applied for in the subject line.

Assistant Director – Facilities and Property Division (FPD)

DIVISION: Facilities and Property Division (FPD)
DEPARTMENT: Administrative Department
EMPLOYMENT GRADE: EG 24

JOB SUMMARY

The FPD Assistant Director is responsible for planning, organizing, directing, controlling and coordinating the activities of the Division in order to deliver quality services and best facilities considering environmental/ecological rules, regulations and standards. In addition, ensures the regular undertaking of inventory of all facilities and property for proper reporting to the BSP and to determine their serviceability for appropriate action by concerned offices.

DUTIES AND RESPONSIBILITIES

• Ensures that PICCI policies, rules and regulations are implemented and followed.
• Regularly supervises and monitors the performance of the Facilities and Property Division against plans and standards, analyzes any deviation, pinpoint areas for improvement and directs appropriate courses of action to ensure prompt and proper solution.
• Develops and implements a work program designed to maintain PICCI properties, spaces and grounds at their best.
• Plans and directs the implementation of the facilities and property custodianship systems of the Center.
• Prepares and recommends for approval of the Director, Administrative Department, the annual budget requirements for the Facilities and Property Division.
• Ensures conformity to PICCI policies, rules and regulations.
• Ensures coordination and harmonious relations within the Division and with other divisions.
• Performs other duties that may be assigned or delegated as necessary.

SKILLS/QUALIFICATIONS GUIDE

Education

• Preferably a Master’s Degree in any Management course

Experience

• At least six (6) years related work experience, three (3) years of which are in the supervisory position

Interested applicants may submit their application addressed to Atty. Nicolette Ann P. Cruz, General Manager thru Atty. Melan M. Espela, Director, Administrative Department to hrmdd@picc.gov.ph. Kindly include the position applied for in the subject line.

Assistant Director – Mechanical Services Division (Anticipated Vacancy)

DIVISION: Mechanical Services Division
DEPARTMENT: Technical Services Department
EMPLOYMENT GRADE: EG 24

JOB SUMMARY

The MSD Assistant Director is responsible for planning, organizing, directing, controlling and coordinating the activities of the MSD. The duties and responsibilities include the formulation, development, integration and implementation of operational programs to improve the maintenance, upkeep and servicing of the Center’s Mechanical and Equipment facilities and the dissemination of personnel policies, guidelines and procedures and its strict implementation.

DUTIES AND RESPONSIBILITIES

• Regularly supervises and monitors the performance of the MSD against plans and standards, analyzes any deviation, pinpoint areas for improvement and directs appropriate courses of action to ensure prompt and proper solution.
• Directs the implementation of the following functions:
  • Checks and evaluates ventilation systems, air-conditioning systems, air handling units, chillers, compressors, pumps and cooling towers, refrigeration and kitchen equipment, other mechanical equipment including controls and recommends, if necessary;
  • Schedules and supervises regular testing and servicing all such systems in the PICCI;
  • Evaluates proposal and services rendered by contractors and suppliers;
  • Prepares project’s scope of works, cost estimates and bills of materials;
  • Recommends approval for the processing of requests for repairs, supplies and materials;
  • Evaluates and recommends improvement of air-conditioning systems, diesel power plant, refrigeration and kitchen equipment, elevators and escalators, and building management system;
  • Conducts periodic inspection;
  • Prepares and submits necessary reports;
  • Organizes and schedules the activities of his staff and ensures accomplishments of all assigned work activities/tasks;
  • Evaluates job performance of subordinates and prepares appraisal reports in accordance with approved or prescribed policies, objectives and standards;
  • Develops positive work attitude, values and teamwork in the division.
• Ensures that PICCI policies, rules and regulations are followed.
• Ensures proper upkeep of work area and equipment assigned to him/her.
• Ensures coordination and harmonious relations within the division and with other divisions.
• Directs, guides, trains and motivates officers and staff directly supervised and evaluates their performance.
• Within established limits of authority, performs various administrative functions, such as reviewing and approving transactions, disbursements and others.

SKILLS/QUALIFICATIONS GUIDE

Education

• Bachelor’s degree and a Registered Mechanical Engineer preferably with a Master’s degree in any Management course

Experience

• Minimum of six (6) years related experience, three (3) of which in Managerial/Supervisory position

Training

• Training on Heat, Ventilation and Air-Conditioning Systems, Pumps and Cooling Towers, Refrigeration Systems/Equipment, Building Management System, Generating Sets Prime Movers, Elevators and Escalators

Interested applicants may submit their application addressed to Atty. Nicolette Ann P. Cruz, General Manager thru Atty. Melan M. Espela, Director, Administrative Department to hrmdd@picc.gov.ph. Kindly include the position applied for in the subject line.

Buyer/Systems Coordinator

DIVISION: BAC Secretariat / Procurement Unit
DEPARTMENT: Administrative Department
EMPLOYMENT GRADE: EG 10

DUTIES AND RESPONSIBILITIES

• Acts as designated Buyer/Systems Coordinator for the agency;
• Examines and analyzes departmental purchase requisitions for completeness and accuracy of information, contacts department or initiator to clarify or complete information;
• Identifies requesting department’s needs and develops and refines specifications for commodities, supplies or equipment;
• Conducts and processes alternative method of procurement through shopping, limited source, direct contracting or any other procurements as may be assigned;
• Effect electronic posting with Phil-GEPS and PICCI website of all bid opportunities, results of bidding, supplemental/bid bulletin and other requirements needed for posting;
• Assists in the pre-procurement, pre-bid and bid conferences;
• Conforms to PICCI policies, rules and regulations;
• Ensures proper upkeep of work station and equipment assigned to him/her

SKILLS/QUALIFICATIONS GUIDE

Education

• College graduate

Experience

• At least one (1) year of related experience in government e-procurement application system; knowledgeable in computer applications specifically Microsoft Office (Word, Excel, PowerPoint and Internet)

Interested applicants may submit their application addressed to Atty. Nicolette Ann P. Cruz, General Manager thru Ms. Rufel C. Cacho, OIC, HRMD Division to hrmdd@picc.gov.ph. Kindly include the position applied for in the subject line.

Contracts Management Officer

DIVISION: BAC Secretariat / Procurement Unit
DEPARTMENT: Administrative Department
EMPLOYMENT GRADE: EG 21

JOB SUMMARY

The Contracts Management Officer will be responsible for overseeing the full contract lifecycle of PICCI projects in accordance with public procurement laws, institutional policies and government regulations to ensure timely completion or proper undertaking of legal remedies. The position is also responsible for drafting, reviewing and maintaining contracts for goods and services, consulting and infrastructure projects. A critical responsibility of the position is to identify, monitor, and manage key milestones and deliverables throughout the project implementation, ensuring compliance with the agreed terms and timely performance by suppliers or contractors including due performance by the end-user or implementing units of their respective and counterpart duties.

DUTIES AND RESPONSIBILITIES

• Identify, monitor, and manage key milestones and deliverables throughout contract implementation, ensuring compliance with agreed terms and timely performance by suppliers or contractors;
• Take custody of procurement documents and other records for submission to regulatory bodies and ensure that they are submitted within the prescribed period;
• Monitor procurement activities and milestones for proper reporting to relevant agencies when required;
• Monitor the timely uploading of all procurement-related mandatory postings on the PhilGEPS;
• Monitor compliance with the terms and conditions of procurement contracts;
• Ensure coordination with end-users for the acceptance of goods and services;
• Ensure coordination with the Office of the Comptroller for payment of contracts;
• Initiate review and assessment of supplier, contractor, and consultant performance; recommend sanctions to the Head of the Procuring Entity, through the BAC, including forfeiture of performance security and blacklisting of erring parties;
• Ensure that all procurement activities promote transparency, accountability, and value for money;

SKILLS/QUALIFICATIONS GUIDE

Education

• graduate of any four (4) year course, preferably with LLB or JD degree

Experience

• at least four (4) years of experience in public procurement and contracts management

Interested applicants may submit their application addressed to Atty. Nicolette Ann P. Cruz, General Manager thru Ms. Rufel C. Cacho, OIC, HRMD Division to hrmdd@picc.gov.ph. Kindly include the position applied for in the subject line.

Director (Marketing and Events Management Department)

DEPARTMENT: Marketing and Events Management Department
EMPLOYMENT GRADE: EG 27

JOB SUMMARY

• To formulate, coordinate, implement and exercise general supervision of a system as well as an integrated marketing plan and reservations system to maximize implementation of programs and delivery of PICC services as required by clients.

DUTIES AND RESPONSIBILITIES

• Develops a program to market and promote the PICC as a premier venue for meetings, conventions, exhibitions and other special events;
• Formulates and directly supervises the implementation of the over-all work program and strategies of the Department;
• Prepares the Department’s annual budget and submit the same to management for approval;
• Prepares and submits regular reports;
• Manages the daily operations of the Department in its delivery of comprehensive events facilities and services as required by the clients;
• Regularly reviews and analyses operating systems of the Department and applies corrective measures if necessary;
• Presides over regular Departmental meetings as well as inter-department coordination meetings/debriefings relative to events;
• Reviews and recommends all event contracts prior to the approval of the General Manager;
• Ensures the timely payments and collections of accounts due to PICC;
• Establishes goals and standards and measured performance against the predetermined goals;
• Ensures the strict observance and implementation of PICC policies, rules and regulations for events;
• Institutes a centralize reservations system;
• Coordinates with relevant offices and agencies to ensure efficient delivery of services as required by the clients;
• Develops and maintains PICC-client relations;
• Spearheads and/or organizes the conduct of promotional activities such as marketing presentations, sales missions, trade fair participations, attendance promotions, etc.;
• Formulates, develops and implements a public relation, advertising and publicity program of PICCI in coordination with the approved contracted agency;
• Coordinates event requirements and special marketing initiatives with the other Departments and the Food Concessionaire;
• Encourages local associations to bid for their respective events and assists the same in the bid paper preparation in cooperation with other pertinent agencies and entities.

SKILLS/QUALIFICATIONS GUIDE

Education:

• Bachelor’s Degree Major in Marketing, Mass Communication, Business Administration or other fields related to the job.

Experience:

• Eight (8) years of relevant experience from an event management company, hotel, tourism-oriented organizations or other institutions engaged in organizing events and/or sales and marketing; six (6) years of which involves managing/supervising personnel.

Interested applicants may submit their application addressed to Atty. Nicolette Ann P. Cruz, General Manager to hrmdd@picc.gov.ph.  Kindly include the position applied for in the subject line.

Fire Protection Technician

DIVISION: Building Services Division
DEPARTMENT: Technical Services Department
EMPLOYMENT GRADE: EG 16
NO. OF VACANCIES: Two (2) Organic/Plantilla Vacancies

JOB SUMMARY

The Fire Protection Technician is responsible for the maintenance and upkeep as well as the planning and installation of new pipeworks, as the case maybe, of all fire protection pipelines, automatic sprinkling system, fire hose cabinets, fire hoses, fire extinguishers, fire pumps, cistern and fire water storage tanks, fire exits and other fire related systems and accessories.

DUTIES AND RESPONSIBILITIES

• Performs operation, maintenance, repair, as well as the installation of new pipeworks as the case maybe, of all fire protection pipelines, automatic fire sprinkling systems, fire hose cabinets, fire hoses, fire extinguishers, fire pumps, cistern and fire water storage tanks, fire exits and other fire related systems and accessories (in coordination with the Mechanical and Electrical Services Division) and sees to it that these items/facilities are always in perfect working condition and ready to activate/respond or be activated when the need/emergency arises;
• Coordinates with the local fire department or Bureau of Fire Protection in carrying out the application of the fire codes or other building ordinances in relation to the function and operation of these systems or other applicable systems, as the case maybe;
• Develops cooperation and coordination among co-workers;
• Carries out instructions from management/superior, plans/programs and assigned tasks;
• Recommends action and reports for procurement of supplies/materials and for the repair, planning of new and/or upgrading of equipment and related facilities;
• Assists in the preparation of work plans and schedules for team daily work and activities, emergency and safety and healthful environment;
• Prepares reports and keeps operation and maintenance records;
• Assist in preparing project scope of works, bill of materials, cost estimate, requisitions for the needed services and materials, and in the conduct of inventory of supplies, parts and materials;
• Assist in the maintenance and/or repair of broken/leaking pipelines, toilet fixtures and other plumbing accessories maybe necessary;
• Performs other work(s) that may be assigned from time to time.

SKILLS/QUALIFICATIONS GUIDE

Education

• Engineering graduate, preferably Civil, Sanitary or Mechanical Engineering

Experience

• Minimum of three (3) years experience

Other Qualifications

• Training in piping and plumbing works, fire and safety procedures and fire department operations

Interested applicants may submit their application addressed to Atty. Melan M. Espela, Director, Administrative Department thru Ms. Rufel C. Cacho, OIC, HRMD Division to hrmdd@picc.gov.ph.  Kindly include the position applied for in the subject line.

Junior Executive Assistant – Office of the Corporate Secretary

DEPARTMENT: Office of the Corporate Secretary
EMPLOYMENT GRADE: EG 21

JOB SUMMARY

Responsible in assisting the Corporate Secretary in the performance of his functions and responsibilities.

DUTIES AND RESPONSIBILITIES

• Coordinates and arranges the requirements for the meetings of the PICCI Board of Directors, Executive Committee and other Committees, as appropriate.
• Provides technical assistance during Board, EXCOM and other meetings.
• Performs a variety of reception and clerical duties for the Corporate Secretary.
• Confirms appointments and keeps a calendar of schedules of the Corporate Secretary.
• Maintains a record of incoming and outgoing documents.
• Set-ups and maintains filing systems.
• Drafts yearly budget of the Office of the Corporate Secretary.
• Orders office supplies and maintains inventory; arranges for servicing in the case of repairs of the office equipment of furniture.
• Performs other tasks assigned from time to time.

SKILLS/QUALIFICATIONS GUIDE

Education

• Graduate of any Bachelor’s Degree but preferably with background in Law or Law graduate

Experience

• Three (3) years of relevant work experience

Other Qualifications

• Familiarity with legal terms and formats

Interested applicants may submit their application addressed to Atty. Nicolette Ann P. Cruz, General Manager to hrmdd@picc.gov.ph.  Kindly include the position applied for in the subject line.

Junior Executive Assistant II – Office of the General Manager

DEPARTMENT: Office of the General Manager
NO. OF VACANCIES: One (1) vacancy
EMPLOYMENT GRADE: EG 22

JOB SUMMARY

The Junior Executive Assistant II will provide administration and coordination support to the General Manager under the supervision of the Senior Executive Assistant. The position will ensure organized flow of documents, schedules, and communications and will assist in preparing correspondence, coordinating meetings, and monitoring office deliverables.

SKILLS/QUALIFICATIONS GUIDE

Education:

• Bachelor’s Degree in Public Administration, Business Administration, Management, Office Administration, Communication or related field

Experience:

• At least four (4) years relevant experience in executive assistance and high-level administrative functions, research and analysis

Training:

• At least sixteen (16) hours of relevant training in executive assistance

Skills:

• Verbal and written communication, computer and technical skills including minutes and/or notes taking, complete staff work, customer service and relationship building, organization and time management and flexibility and adaptability

Interested applicants may submit their application addressed to Atty. Nicolette Ann P. Cruz, General Manager to hrmdd@picc.gov.ph.  Kindly include the position applied for in the subject line.

Sales and Marketing Officer

JOB TITLE: Sales and Marketing Officer
DEPARTMENT: Marketing Division, Marketing and Events Management Department
NO. OF VACANCY: 1
EMPLOYMENT GRADE: 22

JOB SUMMARY

The Sales and Marketing Officer assists the Assistant Director for Marketing in developing the Center’s Marketing Plan as well as the implementation of the work program.

DUTIES AND RESPONSIBILITIES

• Regularly supervises and monitors the performance of the Sales and Marketing Specialists.
• Undertakes regular sales calls/telemarketing on accounts assigned to ensure efficient coverage and maximum visibility of PICCI in the market.
• Undertakes “exploratory calls” on new accounts to maximize potential revenue for the Center.
• Maintains an updated Account File Record of all accounts assigned and explored at all times to ensure efficient references to all pertinent information regarding said account.
• Gather leads from local and international sources through local and international participation in Trade Fairs, Sales Mission, B2B Events; analyzes data and recommends appropriate courses of action.
• Prepares Letters of Proposal, Reservations Agreement, and Event Contracts to clients based on requirements of the latter and coordinate these requirements to the different sections of the Center as needed.
• Encourages and ensures repeat business for PICCI by maintaining good working relationships with clients who have held events in the Center.
• Ensures smooth flow of operations in the Marketing Division by implementing an efficient Account Status Monitoring systems that would allow other personnel access to assist clients of their needs in the event of absence/unavailability of the assigned Sales and Marketing personnel to that account.
• Prepare marketing materials and sales presentations.
• Conforms to PICCI policies, rules, and regulations.
• Ensures proper upkeep of work area and equipment assigned to him/her.
• Attend events, trade shows, networking functions, or visit client sites as needed (may require travel or work outside normal hours).
• Performs other related duties that may be assigned or delegated by the Assistant Director, Marketing Division.

SKILLS/QUALIFICATIONS GUIDE

 Education:

• Relevant Bachelor’s degree in Mass Communication and/or Business Administration and/or Hotel Management and/or Tourism or other fields related to the job

Experience:

• Five (5) years of relevant experience from an event management company, hotel, tourism-oriented organizations or other institutions engaged in sales and marketing preferably three (3) years of which involves managing/supervising personnel

Interested applicants may submit their application addressed to Atty. Nicolette Ann P. Cruz, General Manager to hrmdd@picc.gov.ph.  Kindly include the position applied for in the subject line.

Sales and Marketing Specialist (Anticipated Vacancy)

DEPARTMENT / OFFICE: Marketing and Events Management Department
DIVISION: Marketing Division
NO. OF VACANCIES: One (1) plantilla vacancy
EMPLOYMENT GRADE: EG 18

JOB SUMMARY

The Sales and Marketing Specialist is responsible for supporting the Sales Team in executing the courses of action outlined in the approved Work Program under the Marketing and Events Management Department. He/She will plan and carry out all sales activities related to assigned accounts and ensure customer satisfaction through efficient delivery of service to clients.

DUTIES AND RESPONSIBILITIES

• Generate and qualify leads.
• Source and develop client referrals.
• Prepare sales action plans and strategies.
• Schedule sales activity.
• Undertake regular sales calls, maintain and ensure maximum productivity of accounts assigned.
• Undertake “exploratory or cold calls” on new accounts to maximize potential revenue for the Center.
• Develop and monitor a client database. Maintain an updated Account File Record of all accounts assigned.
• Prepare Letter of Proposal to clients.
• Develop sales and marketing presentation of the Center’s products and services to be used as a marketing tool.
• Negotiate with clients.
• Prepare and present Sales Contract.
• Prepare and maintain sales activity records and sales call report.
• Respond to sales inquiries and concerns by phone, electronically or in person.
• Ensure customer service satisfaction and good client relationship.
• Participate in sales activities such as sales blitzes, trade shows, and competition checks.
• Meet the individual revenue sales quota for the year.
• Contribute/provide general support to the Sales Team to achieve the annual revenue target and by accomplishing related results as needed.
• Assist in the preparation of a Marketing Plan, Budget, and Work Program.
• Conduct familiarization tours/oculars inspections.
• Monitor the inventory of promotional materials/sales kit.
• Monitor industry competition, market conditions and product development.
• Conform to PICCI rules and regulations.

SKILLS/QUALIFICATIONS GUIDE

 Education:

• Bachelor’s degree in Mass Communication and/or Business Administration and Marketing Management / Hotel Management and/or Tourism or other fields related to the job

Experience:

• Two (2) years of relevant work experience from an event management company, hotel, tourism-oriented organizations or other institutions engaged in sales and marketing (preferred but not required)
•  At least 300 hours of on-the—job training in a related field if less than two (2) years of relevant work experience

Interested applicants may submit their application addressed to Atty. Melan M. Espela, Director, Administrative Department thru Ms. Rufel C. Cacho, OIC, HRMD Division to hrmdd@picc.gov.ph.  Kindly include the position applied for in the subject line.